Office Manager (Hong Kong)

Let’s be #BrilliantTogether

Overview:

ISS STOXX is looking for an Office Manager for our Hong Kong office. The Office Manager will be responsible in ensuring smooth operation of the office and providing administrative support across the organization.

Responsibilities:

• Provide daily on-site support to our Hong Kong office and liaise with other offices globally.
• Manage office and pantry supplies inventory, order, receive and unpack the deliveries.
• Manage postal and courier services including receiving company documents and internal dispatchment.
• Manage relationships with vendors, review and reconcile invoices.
• Assist with planning and coordination of internal events such as company town halls meetings, executive meetings and off sites, office lunches, team events, and holiday parties.
• Assist with Office access.
• Liaise with building maintenance, contractors and cleaning staff as needed to ensure that office is clean and in good working condition.
• Maintain safe and clean office common areas.
• Coordinate on-site internal and external visitors seating and support.
• Coordinate booking of conference and meeting rooms.
• Provide help with global Facilities Management projects.
• Support with onboarding new joiners and offboarding for exiting staff with remote managers.
• Work with the Management Team to provide ad-hoc HR/Finance support and language translation support.
 

Qualifications:

• With at least 3-5 years of admin or office management experience

• Good grasp of English language and Cantonese, written and spoken, Mandarin or Japanese would be a plus

• Knowledgeable in MS Office applications

• Must have a work permit for non-local residents.

• Must communicate well and with good presentation skills.

• Preferably with OSH experience and exposure on CSR projects

• Must know how to prioritize and multitask.

#LI-JG1

#ASSOCIATE

#OTHER

What you can expect from us

Our people are the moving force behind ISS STOXX. We are dedicated to hiring the best, most talented people in our industry and empowering them with the resources and support to enhance their career, health, financial and personal well-being. 

We are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We are invested in our people and are working every day to ensure a diverse, equitable, and inclusive workplace.

Let’s empower, collaborate, and inspire one another. 

Let’s be #BrilliantTogether.

About ISS STOXX

ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit. 

Visit our website: https://www.issgovernance.com

View additional open roles: https://www.issgovernance.com/join-the-iss-team/

Institutional Shareholder Services (“ISS”) is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements.