Office Manager (On-site, Palo Alto)

In this position you will manage the Palo Alto Office which includes:

• Checking the mail and scanning documents to appropriate team members.
• Manage the office setup, coordinate vendors, check mail, and order supplies as needed.
• Keep the office tidy and organized, ensuring a welcoming environment for collaborators and team members to use as a place to work.

You’ll also coordinate events and manage swag, including:

• Collaborating with the Head of People to plan, coordinate, and execute impactful team-related events and activities, such as Team Retreats, local meetups and Hack-a-thons, up to once per month. 
• Overseeing the design, ordering, and management of company, community, and event swag, enhancing our brand representation
• Plan and coordinate local in-person events across the Bay Area, such as meetups, conferences, and hackathons, to support our growing community.

Additional responsibilities:

• Effectively manage the CEO's calendar and assist as a personal aide, optimizing organization and productivity.
• Provide on-demand administrative assistance to leadership team members, enhancing their effectiveness and time management.
• Play a pivotal role in onboarding new team members, ensuring their seamless assimilation into the organization.
• Oversee the organization's IT requirements, encompassing the administration of tooling and collaboration platform access, stewardship of our GSuite, and related tasks.

Key Requirements:

• Proven track record in office management, event coordination, or similar roles, with a focus on achieving tangible outcomes.
• Ability to travel for up to one week out of the month to support on-site event logistics and coordination. 
• Exceptional organizational and multitasking skills, demonstrated by a history of successfully managing complex tasks.
• Detail-oriented mindset, showcasing an aptitude for setting priorities that align with strategic goals.
• Outstanding communication and interpersonal skills, enabling seamless collaboration with cross-functional teams.
• Willingness to be on-site in the Bay Area and drive results through hands-on involvement.
• Collaborative attitude with the ability to foster positive relationships across various departments and organizational levels.

Bonus Experience:

• Familiarity with swag or promotional item management is a distinct advantage.
• Experience working in a startup or fast-paced environment.