Office Manager (Paris)

Role Summary 

You will be in charge of managing our offices around the globe. Starting from our French Headquarters, US & UK offices. 

Reporting to our Head of People, you will be located in Paris.

Key Responsibilities 

1. Ensure daily nice work atmosphere for all Mistralers

- Good functioning and order in our 3 offices (Paris, Palo Alto, London)

- Go to person for any question related to the office

- Office decoration enhancement

- Collaborate with workplace and HR teams to maintain and implement office policies and processes

- Act as the culture ambassador by coordinating activities, meetings, and other community events

2. Deal with our external stakeholders

- Suppliers : cafeteria, maintenance, cleaning, access, etc.

- Furniture : desk, equipment,...

- Visitors : welcoming, mails, deliveries…

- Serve as the onsite contact for maintenance visits, shipping, mailing, deliveries, and inventory management

- Partner cross-functionally with IT, Recruiting, Employee Experience, and Executive Assistants to drive other company initiatives

3. Sample of projects 

- Paris : Revamp our new office floor and upgrade service level in cooperation with our landlord 

- US : Help us finding a permanent location

- UK : Ensure minimum level of comfort for the team

- Global: Create event / ritual and put processes into place

Experience:

- Proven experience as the key Office Manager in a scale-up (4+ years).

- Management of multiple office locations spread across different geographies

Skills:

- Excellent organizational skills and attention to detail

- Strong communication and interpersonal skills

- Proficiency in Microsoft Office Suite and Google Workspace or ticketing systems supporting employee requests

- Fluent English

Personal Attributes:

- Service Mindset

- Ability to multitask and prioritize effectively

- Discretion and professionalism in handling confidential information

- Positive attitude and strong work ethics

- Passion for building and maintaining community within the office space

- Ability to thrive in a fast-paced workplace environment

- Excellent written and verbal communication skills

- Extraordinary organizational and time management skills

Ideally, you have experience covering the US as well as multiple European locations

About Mistral AI

We're a small team, composed of seasoned researchers and engineers in the AI field. We like to work hard and be at the edge of science. We are creative, low-ego, team-spirited, and have been passionate about AI for years. We hire people that foster in competitive environments, because they find them more fun to work in. We hire passionate women and men from all over the world.

Developers are using our API via la Plateforme to build incredible AI-first applications powered by our models that can understand and generate natural language text and code. We are multilingual at our core. More recently, we released le Chat, as a demonstrator of our models.