Office Manager & Receptionist (Contract to Perm)

Title:                   Office Manager & Receptionist (Contract to Perm)

Location:           Cambridge, MA

Reports to:        Executive Assistant

The Role:

The Office Manager will be responsible for the smooth functioning of the Vedanta office. This includes reception duties, vendor management, stocking/ordering office supplies, and generally acting as the “hub” through which many office-based activities are conducted. The right candidate will be organized, proactive, flexible, and collaborative. This individual will be on the front line of visitor and employee interactions. They must be friendly and enjoy frequent, recurrent, and unplanned communication both in-person, on the phone, and via email.

Here’s What You’ll Do:

• Reception:
  • Manage main phone line and visitors, incoming and outgoing mail.
  • Act as point person for many and various questions from team members and visitors.
  • Develop a sufficient understanding of the business operations of Vedanta so this individual can direct questions/requests to the appropriate group.
  • Must be comfortable acting as a “hub” of information.
  • Place business card orders.
• Office Management:
  • Proactively review and purchase all office and food supplies.
  • Perform light conference room and multi-function copier maintenance.
  • Act as primary vendor contact for multiple office-service vendors.
  • Manage and track parking passes for Vedanta team members.
  • Manage, track, and assign seating.
  • Act as primary liaison with the building management team.
  • Manage catering and smaller-scale food orders for meetings and company-wide events.
  • Conduct ad hoc project and administrative support for the business operations team.

Requirements:

• Bachelor’s degree or commensurate experience and 5+ years of work experience, with at least two years of experience in an office setting.
• Ability to work Monday through Friday, 8a-4p, onsite in Vedanta’s Cambridge office. There is no flexibility to work from home.
• Proficient in current technology used in the workplace: MS Outlook, including Teams and Zoom, file-sharing platforms, and smartphones.
• Must be comfortable operating in a casual and dynamic environment that requires flexibility, on-demand service, thinking on your feet, and independent decision-making.
• Must be able to lift and carry packages weighing up to 25 lbs. The job requires bending, twisting, and remaining standing for extended periods.
• Mature and common-sense decision-making capability; this individual must be comfortable functioning independently at times, as the Admin team is small.
• Collaborative orientation as this role may be called upon to assist other groups on administrative-based projects as time and capability allows.
• Must be proactive and operate with exceptional organizational skills.
• Must be comfortable and capable of communicating with professionals at all levels, including senior leaders.

Why join Vedanta Biosciences:

Vedanta is pioneering the development of a new class of therapies that act by modulating the human microbiome. Modulation of the human microbiota holds enormous promise to treat a broad range of immune and infectious diseases in ways that are completely different to existing drug classes. Breakthrough discoveries of our scientific team in the field of mucosal immunology have led to the first rationally designed drug candidates in the microbiome field. Vedanta was founded by PureTech Health and a team of world-renowned experts in immunology and microbiology. 

We invite you to explore our site to learn more about our company and how our discovery platform enables identification of bacterial consortia with drug-like properties and their manufacture to GMP standards.

Vedanta is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Vedanta will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Vedanta Biosciences requires all employees to be fully vaccinated against COVID-19 and newly hired employees must be fully vaccinated prior to their employment start date. Vedanta Biosciences will consider accommodations for individuals who are unable to be vaccinated against COVID-19 due to a qualifying medical condition or disability or a sincerely held religious objection.