Office Manager, Spain (Contrato de 5 meses)

Job Description

About This Role

This position is responsible for creating and keeping an optimal office environment, ensuring high levels of organization, coordination, communication, sustainability and safety. Office facilities management from a financial and organizational perspective; mobility strategy and car fleet management, management of employee’s social benefits. 

What You’ll Do

Office Management

• Facilities management, being responsible for duties including maintenance, supplies, equipment, errands, stationery and equipment.
• Suppliers management, budget and invoicing.
• Active search of improvements in our work environment to reflect company values & adaptation to reduce the impact to the company that may arise from an incident or disruption to normal operations.
• Reception management including outsourcing service.
• Health and Safety coordination with Prevention Risk Partner and HR.
• Ensure update and compliance with the Office Emergency Plan.
• Assist in employees’ onboarding and offboarding processes.

Mobility Strategy

Car Fleet Management: Leasing company management, negotiation with car brands to keep fleet updated and competitive, daily fleet management, fuel monitorization and invoicing, addressing employees queries and needs.

Social Benefits

• Management of social benefits such as life insurance, health insurance, ticket restaurant, transport card, allowances, liaising with HR and external vendors. For this purpose, provides external vendors with ongoing updates of hires, changes and terminations. Monthly reports social benefits information to include in payroll.
• Flexible Compensation plan management in coordination with HR.

Qualifications

Who you are

You are a highly motivated and proactive individual with a strong sense of initiative and hands-on approach. You hold excellent interpersonal and communication skills, coupled with ability to build strong relationships, making you an effective team player and negotiator. Finally, you are well-organized and thrive in collaborative environments, consistently contributing to team success.

Required Skills

• Bachelor´s degree, additional qualification as an administrative assistant will be a plus.
• Good level of English.
• Strong customer focus
• Attention to detail and problem solving skills
• Analytical skills
• Budgeting skills
• Windows office tools good command (outlook, Excel).
• Ethical and transparent approach, adherence to internal and external regulations and SOPs

Additional Information

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.