Office Manager/Coordinator (Hybrid) - Garden City, NY

IQEQ is a preeminent service provider to the alternative asset industry. IQEQ works with managers in multiple capacities ranging from hedge fund, private equity fund, and mutual fund launches; private equity fund administration; advisory firm set-up, regulatory registration and infrastructure design; ongoing regulatory compliance (SEC, CFTC, and 40 Act); financial controls and operational support services; compliance and operational related projects and reviews; and outsourced CFO/controller and administration services to private equity fund investments – portfolio companies, real estate assets and energy assets. Our client base is growing, and our existing clients are engaging the firm across the spectrum of our services offerings. 

Position Summary:
The Office Manager/Coordinator is responsible for a providing a wide range of administrative support to the company including scheduling/managing calendars, coordinating meeting arrangements and company events, creating presentations and correspondence, and providing administrative support to the department leaders. Must be resourceful, highly organized with a pleasant demeanor and customer service attitude. 

Job Requirements:

• Draft, format, and proofread memos and task lists.
• Maintain and organize electronic files to ensure easy retrieval.
• Conduct relevant research on regulations and state health requirements.
• Prepare material for meetings and other corporate events.
• Organize and manage various task calendars and diary checkpoints.
• Act as a liaison between managers and staff.
• Communicate with external vendors.
• Answer phone calls, emails, and other communications.
• Responsible for the day-to-day operations of the office
• Purchases office supplies, furniture, equipment, food etc. for the entire staff.
• Handle expense reports and other administrative tasks.
• Greeting visitors and accepting deliveries.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
• Coordinate travel arrangements and reservations for executive management as needed.
• Assists with special events execution.
• Assists with the coordination and scheduling of meetings.
• Compute, record, and proofread data and other information, such as records or reports
• Maintains confidentiality of sensitive and confidential information.
• Additional duties as assigned.

The ideal candidate will have the following:

• College degree or equivalent work experience preferred.
• 3+ years of related experience or relevant coursework.
• Strong computer and internet skills including all MS Office suite (Word, Excel, Outlook, PowerPoint) required.
• Strong oral and written communication skills.
• Must be efficient with strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks and projects in a timely manner.
• Must be a creative problem solver who can work independently
• A willingness to see problems as opportunities and a solution-minded approach
• Must demonstrate professionalism and the ability to maintain confidential information.
• ***This position offers a hybrid work schedule which includes four (4) core days in the office (Monday, Tuesday, Wednesday, and Thursday) and one (1) remote workday (Friday)***

All your information will be kept confidential according to EEO guidelines.

Salary: $70,000 - $80,000

• Competitive Base Salary & Bonus 
• Summer Days 
• Generous PTO 
• Generous Sick Days 
• Work Anniversary Recognition Program
• Team Bonding Events
• Paid Parental Leave 
• Retirement Plan 401(k) Match
• Mentorship & Training 
• Bonus for Employee Referrals 
• Succession Bonus Program (e.g. CPA, CFA, etc.) 
• Career Advancement Opportunities