Office Manager/EA

The Gist 

Vim is the fastest growing middleware platform transforming healthcare. Experience the power of seamless data exchange and collaboration among providers, payers, tech companies, and more. Our platform enhances clinical workflows at the point of care, empowering organizations to improve performance, achieve operational efficiencies, and drive innovation. Seize the opportunity to be at the forefront of healthcare transformation with Vim! 

What we are doing at Vim 

Vim has built a next-generation clinical workflow integration technology that is fostering connectivity across the healthcare ecosystem. Our proven Core Application suite for diagnosis gaps, care gaps, referrals, medication recommendations, data exchange and more has paved the way for us to unlock accelerated healthcare innovation through our new developer platform (Canvas). Healthcare and technology builders of all sizes, including national health plans, leading Management Services Organizations (MSOs), value-based care enablers, and tech companies, use Vim's platform to connect with over 6,000 care provider organizations. Through these connections, builders can equip care providers with the tools and resources they need to focus on their mission: providing exceptional care to each and every patient. Don’t miss the opportunity to join Vim and influence the future of healthcare delivery. 

The Role

We are looking for an office manager and executive assistant to join our team in our NYC Offices supporting our local, and remote teams as well as working directly with our CEO. The ideal candidate will be detail oriented, energetic and hands on! 

What you will do 

• Serve as the main point of contact for all operational and logistical needs in the NYC Office and with remote employees 
• Provide direct support to the CEO such as calendar management, booking travel, coordinating events, expenses, and other items 
• Support People team with various initiatives and ad hoc projects
• Create and optimize internal company presentation materials, emails, and reports
• Manage and support budget process for US/NYC People team 
• Liaise with facility management vendors to ensure smooth operations (cleaning, catering, security, ect) 
• Order, maintain and restock office and pantry supplies as needed
• Manage swag inventory 
• Work with Israel administrative and employee experience person to ensure consistency across sites 
• Focal point to employee travel when required 
• Coordinate with IT to support new hire equipment set up and employee technical support 
• Serve as the main point of contact for all visitors

Who we are looking for 

• Strong communication skills - someone who can easily communicate with various levels of employees and leaders 
• Attention to detail - making sure that all items are handled and delivered with care and attention 
• “Take Charge” personality, and go-getter attitude  - you are someone who enjoys being proactive and getting things done 
• Excellent time management skills and ability to multitask and prioritize 
• Has a high level of ownership, accountability, and considers themselves exceptionally resourceful - has confidence in their decision making process without direction
• Strong knowledge and experience with accommodating travel for personal and business trips
• Maintains a positive, curious, and infectious personality at all times 
• Focused on being solution-oriented at all times and has bias toward action 
• Finds it easy to organize and work within multiple projects in a short amount of time

What you will need 

• 3-7 Years previous experience in an administrative or business related position as well as experience supporting executives 
• Ability to be on-site 5 days a week in NY office as needed, requirement is at least 3 days in person alongside other NYC employees on hybrid schedule 
• Experience in a dynamic fast paced environment - Startup experience preferred 

What is Nice to Have

• Hebrew speaker with previous experience working with Israeli organizations 
• Previous experience in a startup environment 

Vim’s Culture, Compensation, and Benefits 

Our employees are go-getters and bring “Vim and Vigor” to their everyday work life; they are expected to ask bold questions and work as a team towards the success of the company.  We prioritize employee satisfaction through a comprehensive range of benefits designed to enhance work-life integration and foster a positive culture.

The target base salary for this role is between $75,000 and $110,000 per year (Compensation is influenced by a wide array of factors including but not limited to skill set, and level of experience)

• Vim offers a comprehensive benefits package including discretionary (unlimited) vacation time off; generous contribution to health care, dental, and vision insurance; and 401K program 
• We embrace the hybrid work model, and we offer the flexibility of working several days from home, ensuring comfort and productivity 
• Our dog-friendly policy recognizes the importance of furry companions in our lives
• Regular happy hours and team events provide opportunities for socializing and team bonding, while office wide lunches encourage camaraderie and collaboration 
• At Vim we also provide unlimited flexible days off, our employees can manage their schedules according to personal needs, promoting overall well-being 
• We embrace a growth mindset, and we encourage continuous learning and development, empowering employees to reach their full potential both personally and professionally

Vim is proud to be an equal-opportunity employer with a high interest in creating a diverse and inclusive work environment. We do not discriminate based on race, color, national origin, ethnicity, religion or religious belief, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender/gender identity, age, military/veteran status, disability, or other legally protected characteristics. 

By inputting your information and clicking “Submit Application”, you acknowledge that you have read and agree to Vim’s Candidate Privacy Notice.