Office of Transportation Planning Administration Co-op Spring 2025

Job Description

Position Summary

MassDOT's Office of Transportation Planning seeks an intern/co-op for its Administrative section, reporting to OTP's Manager of Administration. The Administrative co-op will support the development of streamlined administrative processes for invoicing, contracts, and budgeting under the guidance of the Manager of Administration. The co-op will collaborate across teams to optimize and enhance OTP's administrative capacities, working in close partnership with the GIS Business Intelligence Analyst and the GIS/Research Team Project Manager.

Duties and Responsibilities

• Developing enhancements to OTP's Wrike Invoicing and Contracts platform.
• Creating Wrike job guides for OTP project managers.
• Development of quarterly cashflow reports in excel.
• Transition of the State Planning and Research (SPR) Work Program online platform from Salesforce to Wrike.
• Other duties as assigned.

Preferred Qualifications

• Intermediate to advanced excel skills.
• Familiarity with Wrike, Salesforce or other similar project management databases/platforms.
• Ability to work collaboratively in a fast-paced environment.
• Customer service skills.
• Interest in public administration and business development.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's inclusive culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT's divisions include: Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

Qualifications

Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Current MassDOT employees should use their internal MassCareers account to apply.

• For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at [email protected].
• For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
• For a disability-related reasonable accommodation or alternative application method, call ADA Coordinator, Lucy Bayard, at 857-274-1935.

An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.