Office Service Coordinator

Choose your next journey as an Office Service Coordinator with Millennium Trust Company and join a culture that empowers and where you can innovate. You will be celebrated, you will be challenged, and you can aspire to inspire. You are more than a colleague here; you are part of a COMMUNITY that goes ABOVE and BEYOND professionally and personally to make a difference.
Don't meet every single requirement? Here at Millennium, we believe there is NO "PERFECT" candidate and want to encourage applying even if all the requirements listed aren't met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Millennium Trust is the place for you! We look forward to receiving your application! Check out a video on our Company Culture! Millennium Trust Culture
HOW YOU WILL SOAR:
The Office Services Coordinator is responsible for general mailroom duties including picking up mail from the Post Office, opening, sorting and preparing documents for imaging, collecting outgoing mail, managing inventory, and restocking common office supplies. The ideal incumbent will be have good computer skills, be well organized, with sharp attention to detail and can work well under pressure.

• Pick up and deliver mail to the Post Office
• Sort incoming mail from the Post Office by checks, priority mail (Federal Express, DHL, UPS, Certified US Mail, Registered US Mail, Express, and Priority), and regular mail (including any mail leftover from the previous day)
• Log incoming priority mail and deliver overnight mail
• Gather incoming faxes and interoffice mail to be delivered as appropriate
• Check for outgoing mail throughout the day, add postage and deliver to the Post Office
• Use the inserter machine to fold and stuff letters into envelopes
• Maintain the file room where client files are stored until they are boxed and stored off site
• Complete inventory of supplies in the kitchens and common supply areas to determine items that need to be ordered and restocked
• Maintain a positive work atmosphere within the team and with other internal department
• Other duties as assigned

IF YOU HAVE SOME OR ALL OF THE FOLLOWING, APPLY:

• High School Diploma or equivalent
• Valid Driver's License required
• 1 -3 years of applicable experience
• Detail-oriented, organized and dependable
• Ability to type, enter data and perform other duties quickly and accurately
• Basic knowledge of Microsoft Office (Excel, Word, and Outlook)
• Experience with Salesforce CRM preferred
• Experience with operating mail room equipment, including postage meters, mail sealers and fold/insert machines
• Possess a client service mindset with strong verbal and written communication skills
• Work independently and be proactive seeking additional work when time allows
• Be analytical, able to problem-solve and propose resolutions
• Ability to meet established department service levels
• Proven ability to multi task and prioritize multiple tasks
• Be a team player with a positive attitude
• Demonstrate honesty and integrity

MILLENNIUM TRUST COMPANY is a rapidly growing, leading financial services company offering specialized retirement and institutional services and recently acquired PayFlex, a consumer directed benefits provider, to create a personalized, holistic approach to financial wellness. To that end,we provide a diversified multi-product business with a holistic focus on financial wellness. Millennium Trust has experienced year-to-year double digit growth and prides itself on its strong, progressive culture.
We have been recognized for our tremendous growth on lists, such as Crain's Fast 50 and Inc. 5000, as well as our dedication to our customer's wellbeing receiving the 2021 Gallagher Best-In-Class Employer and the 2020 Greater Oak Brook Chamber of Commerce Exceptional Service Award.