Office Services Specialist

The Office Services Specialist is part of the Office Services (Admin) Unit and is responsible for the general upkeep and care of New Visions Central Office.  The responsibilities include daily tasks such as supplies management, coordinating office repairs, vendor management, and support on events.  This position will report to the Office Manager.  

ESSENTIAL JOB FUNCTIONS:

• Manage office equipment - Copiers, poster maker, postage machine and scale, fax, and binding machine 
• Oversee workstations - maintain open workstations, set up for new staff, update office floor plans as necessary
• Maintain office supplies - oversee supply inventory and small furniture/ accessibility equipment
• Plan anniversary and birthday celebrations
• Conduct end of day office walkthroughs and closing - office inspection, lockups, Jabra charging
• Oversee office cleanliness - common areas & conference rooms 
• Coordinate office repairs & maintenance 
• Vendor and contract management 
• Scheduling repairs (routine maintenance and emergency repairs)
• Insurance COIs needed for deliveries
• Facilities related communications
• Service desk tickets maintenance
• Support on org-wide events
• Maintain basement and storage areas 
• Assist on any ad hoc projects that may arise

REQUIRED EDUCATION AND EXPERIENCE

• B.A. or Associates degree
• 1 - 2 years experience in office environment

REQUIRED SKILL SET

• Friendly, approachable and professional demeanor
• Organized with strong attention to detail
• Able to manage competing demands and priorities
• Ability to maintain confidentiality
• Reliable and dependable
• Proficient with Microsoft Office, Excel,and Google Docs

Disclaimer:

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Our offices are currently operating in a hybrid model, with staff expected to work in person several days per week.  We are following New York City’s lead and requiring all staff to be vaccinated.  Our plans and policies may change as circumstances related to COVID-19 continue to evolve.  Additional details will be shared if selected for an interview.