Office/Ad Operations Administrator

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Clear Channel Outdoor

Job Summary:

The Office/Ad Operations Administrator serves as the company's first point of contact, managing front office reception and a variety of administrative tasks. Additionally, this role is responsible for preparing and delivering proof of performance documents related to campaign execution.

Job Responsibilities

• Ensures timely delivery of proof of performance documents and photos for client and agency campaigns.
• Addresses building issues promptly through company systems or established processes.
• Manages and distributes communication materials, including contract announcements, company rosters, celebration notices, and office signage.
• Keeps the reception and common areas clean, organized, and welcoming at all times.
• Greets clients and visitors, providing assistance, information, and directions with a friendly and professional demeanor, both in person and over the phone.
• Handles incoming and outgoing mail, including coordinating deliveries and pickups with services like FedEx and UPS, and sorting and distributing mail.
• Oversees the maintenance and functionality of office equipment, arranging repairs and managing supplies as needed.
• Tracks and replenishes office supplies to ensure stock levels meet the needs of the team.
• Performs additional tasks as required.

Job Qualifications

Education and Certifications

• High school diploma, GED, or equivalent work or military experience.

Work Experience

• Two (2) + years of related administrative work experience preferred.

Skills

• Proficient in drafting clear and concise emails and other written communications.
• Skilled in Microsoft Office applications, including Word, Excel, and Outlook.
• Capable of effectively multitasking and prioritizing tasks independently.
• Demonstrates excellent interpersonal skills.

Competencies

• Adaptability: Adapting to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
• Attention to Detail: Working in a conscientious, consistent, and thorough manner.
• Client Focus: Providing service excellence to internal and/or external clients.
• Collaborating with Others: Working together with others in a cooperative and supportive manner to achieve shared goals.
• Problem Solving: Identifying problems and the solutions to them.
• Time Management Uses time effectively and efficiently, concentrates on the most important priorities

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands. 
• Employee must have the ability to lift and move items up to fifteen (15) pounds.
• Employee must have the ability to see written documents and computer screens, and to adjust focus.
• This job is performed in a temperature-controlled office environment.

Location

Allentown, PA: 7450 Tilghman Street, Suite 104, 18106

Position Type

Regular

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

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Current employees and contingent workers click here to apply and search by the Job Posting Title.