On Call NightLife Event Coordinator

About the Opportunity
NightLife is an experience that transforms the California Academy of Sciences into a popular Thursday night destination for guests 21+. It unfolds each Thursday night with provocative programming, exhibits, entertainment, creatures, food and cocktails.

Organizational Culture
Join a team dedicated to the Academy’s mission, vision and values! Currently, the Academy has a new strategic plan including three initiatives – Hope for Reefs, Thriving California, and Islands 2030 – that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at https://www.calacademy.org/about-us/major-initiatives.

We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position.

This position is based in San Francisco, California. This on call position will be required to work onsite, on select Thursday evening and late hours, which may fluctuate based on business needs. Please do not apply if you are not able to work onsite. Candidates are required to have up-to-date COVID-19 vaccination, including receiving a booster shot, as a condition of employment, absent qualifying exemptions in accordance with applicable laws. Individuals receiving a conditional offer of employment from the California Academy of Sciences will be provided the full text of the vaccination policy.

About the NightLife Team
NightLife is led by a core team of creatives who are dedicated to the programming, production, and operation of Thursday night events. The NightLife team collaborates with multiple Academy departments and external partners to achieve various goals including, but not limited to:

• Build a community within NightLife and The Academy
• Provide guests with an experience that is positive, authentic, meaningful, and memorable.
• Introduce new, younger, and more diverse audiences to an enhanced Academy brand through fresh and innovative experiences.
• Share The Academy’s mission to regenerate the natural world and major Initiatives through unique methods that are relevant, specific, and inspirational to NightLife’s core audience.

Key Responsibilities

• Enforce all Academy event guidelines and procedures
• Provide logistical support for select NightLife events:
  • Act as NightLife team liaison for event partners and vendors
  • Review work orders and floor plans for event specifics, logistics and details
  • Familiarize self with key players (i.e. NightLife team, Food/Beverage providers, programming partners, vendors, internal Academy staff, GE, AVEE, Operations, Facilities, Security, etc.)
  • Advise partners and F&B providers on approved floor plans for bar setup, tabling, entertainment, etc.
  • Oversee all set up and break down activities such as vendors/partners, equipment set up, custodial and security, bar partner, docents, stores and entertainment
  • Assist Academy Facilities and Operations staff in moving Academy furniture or stanchions, as necessary to meet setup timeline. Moving furniture or rental equipment for vendors is not required
  • Monitor events throughout all aspects of the event: set up, during event, break down and clean up to ensure all procedures are correctly followed and all guidelines relating to the protection and security of the Academy are observed
  • Oversee safety of guests, partners, and staff, including but not limited to checking power cords for proper taping, and exit accessibilities
  • Interact with partners, acting as an Academy/NightLife representative. Meet and greet partners upon arrival, provide the highest level of customer service to ensure event success
• Assist in troubleshooting any issues that arise during events
• Remain on site until events are over, and break down and cleanup is completed. Perform final walkthrough before leaving the building to ensure the floor is ready for daytime operations.
• Brief NightLife team in writing after each event
• Have a good working knowledge of all public areas of the Academy
• Follow all Academy safety regulations
• Perform other job-related duties as assigned

Qualifications
A successful candidate will have the following:

EXPERIENCE and/or EDUCATION:

• At minimum two (2) years of event production or operations related experience
• Working knowledge of Audio/Video tech is preferred
• Experience working in a cultural institution or live events venue is a bonus

SKILLS AND ABILITIES:

• Ability to problem solve quickly, trouble-shoot, and work under pressure
• Excellent organizational skills with great attention to detail
• Self-motivated and able to work without supervision
• Professional appearance, demeanor, and communication skills
• Ability to comprehend and contribute to documentation
• Comfortable working with people from diverse cultures and backgrounds
• Ability to do strenuous work for long periods of time
• Proficient in basic computing and Google Suite
• Collaboration: Ability to work as part of a team or collaborate well with team members, and external collaborators (if applicable) to accomplish mutual goals.
• Communication: Ability to work efficiently and communicate with staff, cross-functional teams and external customers from different identities and experiences.
• Innovation: Ability to bring new ideas, create inventive solutions and find efficiencies to transform manually or detailed processes.
• Humility: Able to value and apply direction, feedback, and different perspectives
• DEIA: A commitment to supporting, enacting, and representing the NightLife team’s passion for diversity, equity, inclusion, and access.
• Passion for NightLife’s brand, goals, and community.

Physical Environment: While performing the duties of this job, the employee is frequently required to stand on hard floors for long periods of time, sit, walk, and communicate on the phone, in person, and online meetings/ calls. Must be able to perform repetitive motions 60% of the time. Must be able to transport 30 lbs. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Compensation
Hourly hiring/flat rate: $28.00 per hour
Schedule: On-Call, 5 - 7 hours per event, select Thursdays only

APPLICATION DEADLINE:
This position will close on April 12, 2023 at 5pm. Review of applications will occur on a rolling basis until the position is filled.

APPLICATION PROCESS:
Please upload your resume and complete the brief online application

The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, place of birth, national origin or ancestry, physical, mental or medical disability, height or weight, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.