Onboarding Coordinator, HR Operations

Our Company

Explore how you can contribute at AmeriLife.

For over 50 years, AmeriLife has been a leader in the development, marketing and distribution of annuity, life and health insurance solutions for those planning for and living in retirement.

Associates get satisfaction from knowing they provide agents, marketers and carrier partners the support needed to succeed in a rapidly evolving industry.

Job Summary

AmeriLife is currently looking for a HR Operations Coordinator to join our team! The HR Operations Coordinator will work the HR Team and ensure the successful implementation and consistent administration of firm wide HR initiatives and practices. We are looking for someone who works well in a fast-paced setting. Reporting to the Sr. Director, Talent Operations this position covers a broad range of operational and administrative support including acquisitions, internal mobility, onboarding, offboarding, compliance, and day to day HR Operations for AmeriLife.

Job Description

Responsibilities:

• Deliver HR operational services and build capabilities to drive organizational performance through individuals and managers as well as identify issues and recommend solutions.
• Provides confidential executive administrative support to the CHRO and HR Leadership team.
• Provides support to CHRO and leadership team by handling correspondence, managing calendars and appointments, arranging meetings, making travel arrangements, and providing other administrative tasks.
• Support the employee life cycle by owning processes and practices around onboarding, employee changes, offboarding and more through our HRIS system (Workday)
• Take lead on the operational onboarding activity for all acquisitions into AmeriLife (supporting EIB loads, testing, generating offer letters, and launching background checks)
• Ensure day-to-day operational tasks are executed in an accurate and timely manner aligned with best practices and standards within Workday.
• Enter changes into Workday including confirming hires from Talent Acquisition team, conversions, exits, compensation, job changes, department changes, transfers etc.
• Support HR Business Partners to answer frequently asked questions from employees and managers in their client groups relative to standard policies, benefits, position management, job changes, etc.
• Monitor the HR team inbox and be first point of contact for employee inquiries including document requests, Workday questions, benefits enrollment, etc. Directing and being a liaison for inquiries to the broader HR SME team.
• Support HR Transformation, project/program management, change management, and process improvement within Workday.
• Research of local, and federal employment laws; maintain and store records judiciously and securely.
• Research and provide feedback regarding organizational procedures and policies including EEO, FMLA, ADA, and other employment related laws/regulations as well as industry-specific requirements.
• Produce reports and data analytics to support HR projects and programs as needed.
• Work on projects and perform other duties as assigned.

Qualifications

• Bachelor’s Degree or equivalent working experience
• Previous work experience in Human Resources in an operational role supporting functional areas including HRIS, Compliance, Operations, etc.
• Hands on experience with HR technology – Workday experience is necessary.
• Demonstrated proficiency in Microsoft Suite (Excel, Word, and PowerPoint)
• Effective communication skills and ability to work at all levels of the organization
• Excellent organizational and time management skills
• High level of attention to detail and accuracy
• Ability to handle sensitive and confidential information in a professional manner
• Excellent analytical and problem-solving skills with the ability to identify problems and systematically gather relevant information
• A positive, “can do” attitude