Onboarding Specialist

About us:

HEART. It is the driving force of our commitment to serving others with empathy, respect, and dignity. CareMax, is committed to providing the best that medicine has to offer with quality healthcare for those who need it most, our seniors. Join our team and experience it for yourself. We are Health with Heart.

About you:

The Onboarding Specialist is responsible for coordinating, executing, and actively managing onboarding activities for new hires through their first day of employment. This includes interacting with new hires and ensuring they complete necessary onboarding documentation on a timely basis. 

ESSENTIAL DUTIES:

• Work on the phones to complete onboarding activities with new candidates
• Work within the systems of records with input and updates
• Manage time efficiently to address market needs and high-volume projects
• Coordinates closely with the talent acquisition teams to successfully complete new hire onboarding
• Act as a resource to all new hires and their managers with questions and supply necessary resources needed to successfully bring them aboard
• Monitor electronic onboarding completion and assist with new hire orientation as needed
• Ensure compliance with all regulation and oversee I9 and E-verify process
• Assist with executing onboarding programs
• Follow up with new employees to evaluate on-boarding experience and recommend ways to enhance the new hire onboarding programs and experience
• Maintains accurate and up-to-date human resources files, records, and documentation.
• Answers frequently asked questions from applicants and employees regarding standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management
• Maintains the integrity and confidentiality of human resource files and records
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Provides clerical support to the HR department
• Assists the Director of HR with projects
• Other duties as assigned by the manager

EXPERIENCE AND REQUIRED SKILLS

• High School Diploma or equivalent
• Minimum of 1 year of office/clerical support experience, required
• Basic to intermediate knowledge of Human Resources function, preferred
• Proficiency with MS Office Suite, required
• Ability to organized and prioritize work
• Bilingual, Spanish and English, preferred

CareMax provides equal employment opportunity to all applicants and employees. No person is to be discriminated against in any aspect of the employment relationship due to race, religion, color, sex, age, national origin, disability status, genetics, citizenship status, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.