Operations Administrator

Position:                            Operations Administrator

Department:                      American Skin Association

Reports To:                       Executive Vice President    

Employment Status:         Full-Time

Office Location:                New York, NY (On-Site)

Job Summary

American Skin Association, a 501(c) 3 non-profit organization, with the mission of advancing research in skin biology and championing skin health, particularly among children, is seeking an experienced and independent individual with exceptional interpersonal and communication skills.

Responsibilities:

• Handle printing, mailing, shipping, and FedEx coordination
• Collaborate with IT to address tech issues for the team, providing internal tech
• Oversee the day-to-day administration of ASA’s office
• Taking ownership of and executing projects
• Providing support to the Executive Vice President 
• Event and fundraising support, inclusive of the Annual Gala and Annual Appeal
• Preparing materials and taking minutes for Board and Committee meetings
• Drafting correspondence such as emails and letters
• Oversee the ASA grant administration process
• Preparing invoices, reports, memos, letters, financial statements and other documents
• Processing invoices, preparing checks, and tracking finances
• Filing and retrieving corporate documents, records, and reports
• Adhering to all company policies and procedures
• Maintaining a positive attitude and disposition
• Effectively communicating with and managing vendor

Qualifications

• Bachelor’s Degree require with 2-3 years of experience
• Prior Executive Administrative experience required
• Prior event planning or non-profit organization experience preferred, but not required
• Grant administration experience preferred, but not required
• Exceptional organizational skills and attention to detail
• Ability to multitask and adapt to a high-energy and fast paced environment
• Ability to work independently, as well as on a team
• Proficient in basic office math
• Skilled internet researching capabilities
• Ability to prioritize and manage multiple projects/tasks efficiently
• High proficiency in Microsoft Word, Excel and PowerPoint
• Excellent verbal and written communication skills
• Must be able to work full-time, in-person at ASA’s New York office

The job description outlined above is considered a core list of job duties/requirements.  This document should not be considered a complete or comprehensive list.  The incumbent assigned to this position is required to perform the duties listed above.  The incumbent is also expected to adapt to changes and/or additions as needed.  Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Emigrant Bank and its Subsidiaries.  Emigrant Bank and its Subsidiaries retains and reserves any and all rights to change, modify , amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.