Operations Assistant

About Gotion:
Gotion, Inc. is based in Silicon Valley in California, with R&D centers in Ohio, China, Japan and Europe. We innovate in the next generation electric vehicle and energy storage technologies (lithium batteries and related systems) with the aim to accelerate electrified transportation and achieve sustainable development. Gotion is powered by a leading power battery technology company that provides solutions for vehicles including the world's first mass commercial e-bus route.
Gotion is a career destination- we are not simply attempting to just fill another job, but to pursue a dream of global green energy together! We offer outstanding opportunities to individuals seeking an exciting and challenging working environment. Everyone is highly valued and plays a vital role in the growth of our organization

Essential Duties and Responsibilities:

The Operations Assistant is responsible to provide daily administrative and operations support to the whole site, while working with Gotion global locations in support of the Ohio site. These support functions include but are not limited to reception area management, distribution of company correspondence, document management, presentation and document reporting, copy and file work, event scheduling and logistics, travel coordination and logistics, purchasing, and interdepartmental teamwork. 

Required Qualifications: 

• Associate degree or equivalent combination of education and/or experience is required, a degree in Business or Management preferred
• Must have a minimum of 3 years’ experience as an Operations or Administrative Assistant.  Receptionist or front desk coordinator experience preferred
• Be proficient with Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat
• Effective verbal and written communication skills with individuals of all backgrounds
• Time management for proactive and successful multitasking and independent work
• Project Management

Preferred Qualifications:

• Completes a wide variety of secretarial and administrative duties as required by daily operations (copy work, file work, reception management, etc.)
• Utilize discretion and judgment to screen incoming calls and correspondence.
• Handles all office postal/parcel needs, open, sort and distribute incoming correspondence
• Provides effective correspondence with staff as dictated by supervisor
• Greets visitors determining whether they should be given access to the site or specific individuals
• Oversees digital document control system as Administrator
• Manages physical filing system
• Completes a wide variety of secretarial and administrative duties as required by daily operations (copy work, file work, reception management, etc.)
• Utilize discretion and judgment to screen incoming calls and correspondence.
• Handles all office postal/parcel needs, open, sort and distribute incoming correspondence
• Provides effective correspondence with staff as dictated by supervisor
• Greets visitors determining whether they should be given access to the site or specific individuals
• Oversees digital document control system as Administrator
• Manages physical filing system
• Assists in coordination of all necessary arrangements for meetings and/or conferences such as securing space, time, and preparing needed materials for on-site and off-site locations, takes effective meeting minutes as needed
• Completes cost effective coordination of the domestic business travel (route planning, reservations, itineraries, etc.) for employees and visitors.
• Give procedural guidance to staff members
• Support business manager by communicating effectively with customers and updating sales data
• Purchases supplies, equipment, and services as needed while using the company’s internal order approval system
• Performs goods receipt and/or service entries
• Gathers and shares purchasing documents with finance department such as quotes, purchase approvals, package receipt documentation, receipts, and invoices
• Tracks status of site purchases

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

For this position, the reasonably expected pay range is between $­­­­____40,000____ and $___50,000_____. Exact compensation may vary based on skills, experience, and location.

To all recruitment agencies: Gotion does not accept agency resumes. Please do not forward resumes to our employees or any company email. Gotion will not be responsible for any fees related to unsolicited resumes.