Operations Assistant

Job Summary

Kairos Power is seeking a highly motivated Operations Assistant to support various departments with shipping/receiving, facilities, office management, material handling and various operational projects. This role interfaces with multiple departments and stakeholders, giving you an opportunity to learn the inner workings of a fast pace, multi-faceted organization. We are looking for a team player, who is willing to roll up their sleeves and troubleshoot and/or solve challenges daily.  

Responsibilities

• Perform general administrative duties including, but not limited to, filing, photocopying, taking, and distributing meeting minutes, managing schedules, coordinating travel arrangements, ordering supplies, sorting, and distributing correspondence, maintaining records, checking in visitors, etc.
• Ensure basic facilities are well-maintained by conducting proactive maintenance, monitoring cleanliness of building and troubleshooting repairs and/or maintenance as needed
• Support external contractor visits (e.g., maintenance and repair requests)
• Set up and tear down of events, assist with office furniture assembly, office relocations, etc.
• Monitor office supplies and purchase materials needed for general office usage, facilities maintenance, repairs, or upgrades
• Support Receiving team with acceptance and documentation of packages and deliveries made to the facility
• Prepare items for shipping, noting item contents, delivery methods, and other logistical details
• Identify and resolve shipping, storage, or receiving discrepancies as they arise
• Store items received in appropriate storage areas, documenting any changes
• Provide backup coverage to Site Admins, Receiving and Facilities teams
• Other duties assigned as needed

Qualifications

• High school diploma or equivalent required. Associates or bachelor’s degree is a plus
• 5+ year of experience in customer service, office management, laboratory operations, manufacturing facilities highly desired
• Self-starter with strong organizational skills, attention to detail, and time management skills
• Strong in customer service, problem solving, troubleshooting skills highly desired
• Demonstrates characteristics of staying agile, flexible, ability to adapt to changing priorities, and support critical project needs across the organization
• Expertise in Microsoft 365 applications (e.g. Word, Excel, PowerPoint, Outlook), Zoom, Slack, and other software tools

Environmental Conditions

• General office environment
• Outdoor environment or elements such as precipitation and wind 
• Fast-paced work environment with changing priorities

Safety and PPE

• Reporting issues with equipment or unsafe conditions
• Wearing proper PPE, to include face mask, face shields, gloves, safety shoes, hard hat

Travel

• Some travel is required (up to 20%)
• Maintain good standing in driving records and personal Class C driver’s license in the State of California for occasional business-related driving

Certification

• Possess or capable of obtaining forklift, scissor lift, and boom lift operator related certification 

Additional Requirements

• Requires overtime occasionally
• Requires working weekends occasionally
• Requires schedule flexibility occasionally