Operations Assistant

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement, which translates to 2-3 days minimum per week in the office.

As a member of the Portfolio Analytics Group, the principal function of the Operations Assistant (OA) is to process a variety of financial documentation as well as serve as the main point of contact for General Partner related communication. Financial documentation and communication will be extracted from GP portals and auto uploaded to a document storage system or disseminated to internal teams. The OA will also undertake a broad range of operational tasks to support the Portfolio Analytics Group as well as other groups within the firm, while providing excellent customer service both internally and externally.

The ideal candidate is:

• Able to thrive in a fast paced, high-volume environment
• Detail oriented
• Passionate about the alternative investments market
• Works well in a team environment

What you will do:

Process Capital Calls and Distributions

• Monitor underlying GP portals for capital call and distribution notices
• Process requests within the notice (confirmation of receipt, wiring instruction etc.)
• Ensure all relevant documents are included in notices, follow-up with General Partners when necessary
• Facilitate any materials, requests, and responses to internal departments, as needed
• Ensure all capital calls are paid and in timely manner and assist Treasury with any inquires

Partnership Financial Statements and Manager Correspondence

• Monitor underlying GP portals for partnership financial statements, capital accounts and quarterly reports
• Ensure all relevant documents are included in financial statements, follow-up, when necessary, Upload to document storage system
• Collaborate with Accounting team to request outstanding partnership financial statements from General Partners
• Facilitate annual meeting invites and upload General Partner announcements

Other Responsibilities

• Partner with internal teams such as Fund Accounting, Direct Accounting, Portfolio Analytics, and Investment teams
• Coordinate with internal teams to assist with additional projects
• System enhancement testing with IT, as needed
• Maintain OA procedures
• Perform miscellaneous data entry and other responsibilities as required

What you bring:

• Excellent written and verbal communication skills
• Analytical skills to solve problems, improve efficiency, and provide solutions
• Discretion and good judgment to handle confidential information
• Ability to meet deadlines
• Attention to detail required
• Proficiency in Microsoft Office Suite

Education

• Bachelor’s Degree or equivalent experience

Experience

• 0-2 Years of relevant work experience

#LI-Hybrid