Operations Coordinator

MatX is on a mission to make the world’s best AI models run as efficiently as possible, bringing the world years ahead in AI quality and availability. We are looking for someone to work collaboratively with our operations team, senior team and company to ensure we build an efficient and effective organization positioned well for growth. This is a generalist operator role for a rapidly growing early-stage company.

As a member of the operations team, under the direction of the managers, the Ops Coordinator’ primary focus will be to ensure that the office is running smoothly and that each employee has what they need to be effective in their work. This person will also support our Talent Acquisition efforts by assisting with interview scheduling, candidate pipeline management and updating our applicant tracking system, Greenhouse. This person will also partner with the Ops Manager to plan and execute internal and external events aimed at reinforcing our company culture and engaging potential candidates, partners and clients in working with MatX in the future. Given that MatX is continuing to evolve as we grow, this person will also be asked to jump in with ad hoc projects that will expand the Coordinator’s scope, provide learning opportunities and enable our team to move forward. 

Responsibilities include:

• Provide office management support for our suite including office furniture and decor, food and beverages, technical support alongside IT resources, building & suite access management, etc. 
• Support the Ops Manager, hiring teams and candidates in the talent acquisition process ensuring that interviews occur in a timely manner and that the hiring process moves smoothly and efficiently internally and for candidates. Pave the way for a smooth transition from interviews to onboarding, as appropriate. 
• Alongside the Ops Manager, provide benefits administration support during open enrollment periods and ongoing as questions/needs from employees arise. 
• Work with the Operations team and senior leadership on assorted corporate communications initiatives.
• Coordinate and execute on company events, alongside the Operations team.
• Provide scheduling support for our Executive team.
• Additional responsibilities that will come up on ad-hoc basis.

Preferred background:

• Experience in operations, HR, program management, event management, communications, accounting or other fields that would set someone up for success in this role, a plus
• Interest in working at a Startup
• Excellent written and verbal communication
• Keen attention to detail
• Ability to quickly move from one priority to the next
• Strong business acumen and creativity including the ability to generate innovative insights and ideas to identify new opportunities that help drive the team forward
• Outcome-driven mindset with an ability to bring areas of gray into clarity through actions and driving projects to completion
• Strong problem solving skills, including the ability to simplify complex problems with a structured approach and develop data-backed solutions
• Experienced and passionate change agent. Able to influence and build consensus and trust across teams to accelerate outcomes by incorporating others’ input while remaining focused on execution.
• Inquisitive and driven

$40,000 to $65,000

As part of our dedication to the diversity of our team and our focus on creating an inviting and inclusive work experience, MatX is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, physical or mental disability, medical condition, marital/domestic partner status, military and veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

In addition, all candidates should be eligible to work in the United States and work from our offices in Mountain View Tuesday-Thursdays, Mondays and Fridays on a case-by-case basis.