Operations Coordinator

Description

Imperative Chemical Partners has an immediate opening for an Operations Coordinator in Asherton, TX. If you are interested in joining a growing company with a proven track record of success, this is your opportunity.

SUMMARY

The Operations Coordinator provides administrative support for the Operations Department. Responsible for performing office tasks such as data entry, maintaining records, processing transactions and other similar duties. Preparing reports, presentations, or correspondence. Follows organizational and departmental procedures to complete tasks. This position requires confidentiality, diplomacy and professionalism and may interact with high-level individuals and customers outside of the Company. The position also interacts with all departments within the Company.

JOB DUTIES:

• Correcting and updating customer data, shipping papers, delivery tickets and pricing into SOS
• Ensure all shipping papers are completed and correct inventory transferred
• Complete truck treating ticket as time allows
• Generate monthly, quarterly, and annual reports from SOS or QuickBooks
• Ensure transfers and reconciliation of satellite yard and warehouses inventory are entered into QuickBooks
• Notify billing manager of any changes to customers information or pricing
• Resolve any customer issues or referrer issues to Accounts receivable or Account manager if needed to resolve the issue
• Ensure warehouse pins are assigned and entered in SOS
• Assist in the event of equipment not being assigned by fleet or IT (Phones, Laptops, etc.)
• Assist in troubleshooting SOS issues before support ticket is submitted
• Assisting with basic needs and issues of technical support (Excel, logging into laptops or SOS) by troubleshooting before submitting support tickets / STEM
• Obtaining and distribution of labels and MSDS sheets when requested
• Communication with other departments of assistance (Payroll, Accounting, Distribution, etc.)
• May be responsible for making travel arrangements
• Assisting with receiving deliveries such as supplies or inventory
• Communication with other coordinators and assist when requested
• Assist with Kronos or SOS as requested
• Assist with ComData or Emburse issues

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REQUIRED EDUCATION AND KNOWLEDGE:

• High School Diploma, GED, or equivalent work experience
• Effective oral and written communication skills
• Customer Service Skills
• Thorough knowledge of billing processes, credit applications and purchase orders
• Proficient with QuickBooks, Excel, and SOS

PREFERRED KNOWLEDGE AND EDUCATION:

• Associate Degree or equivalent experience
• 2+ years providing Administrative Support
• 2+ years QuickBooks experience

Imperative Chemical Partners is an Equal Employment Opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national or ethnic origin, veteran, or disability status.