Operations Coordinator - Newport Beach, CA

Olympus Property is a full-service multifamily investment and property management organization, recently recognized as the 2023 National Apartment Association's Top Employer of The Year.

With the success and steady growth of our organization, we are excited to introduce an OPERATIONS COORDINATOR position!

The Operations Coordinator will support the Director of Strategic Partnerships in successfully attaining the company’s operational and financial goals while reinforcing the company’s customer centered culture. The position will focus on operations management, continuous process improvements, and helping support the implementation of ongoing strategies. The role consists of end-to-end support for the assigned co-owned properties, and will support efforts in operations support, reporting, task audits, budgeting, process improvement, database management, contractual compliance, training, communication support, and transaction coordination.

Essential Duties and Responsibilities:

• Assumes overall responsibility for the support and coordination of the Strategic Partnerships department and support of the regional teams.
• Perform Centralization of processes as required.
• Support various LivCor technology platforms to ensure access and troubleshooting – i.e., ASANA, Banner, Oracle, SharePoint, BI Radix, BI, Roof Manager, Pay Ready, Smart Sheet and any other initiatives as they roll out.
• Audit reporting compliance and ensure all deliverables are met.
• Assist with eviction reporting.
• Assist with ROI trackers.
• Assist with Banner reporting errors and the “Paid to Date” reporting is completed.
• Special Projects as needed.
• Support any operational audits as needed.
• Support coordination for acquisition, due diligence, and overall internal support to the expansion of existing and future investment/partnership opportunities.
• Budget support as needed.

Required Knowledge, Skills and Abilities:

• Clearly demonstrates the ability to optimize performance and achieve company goals through Olympus Property core values.
• An assertive self-started with the ability to operate autonomously yet diplomatic to effectuate positive relations with peers and customers.
• Performance oriented and highly motivated to produce results, having demonstrated this trait in prior experience. 
• Ability to accomplish work through others including providing clear direction and support while ensuring deadlines.
• Strong interpersonal, communication, active listening, and time-management skills.
• Exceptional problem solving and analytical skills.
• Strong sense of urgency, meticulous attention to detail and systematic organizational skills.
• Must have strong knowledge and experience with Microsoft Office programs, including Outlook, Word, Excel and PowerPoint.
• Knowledge of Real Page products such as Onesite, Ops Technology, Financial Suite, ARIM.

Education and Experience: 

• Bachelor’s Degree in Business or Management, Economics, Accounting, Real Estate, or related field, and/or equivalent experience preferred. Over 2 years of experience (Required) in Property Management field specifically to include onsite operational experience.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

This job description is not an all-inclusive list of functions and tasks. Over the length of employment these functions and tasks may change.

But why join Olympus, right?

We work hard to build and maintain a network of dedicated individuals who believe in the work they do, and have a blast doing it. We place an emphasis on a strong work ethic with just as much focus on fun. We believe by combining both, everything else falls into place, and provides a platform to achieve bigger and better things – together.

There are a variety of Employee Benefits that Olympus provides too. We offer a paid time off program that also includes a number of floating days, robust insurance coverage for Medical, Dental, and Vision, including FSA and Telehealth Connection (for dependents and even Pet insurance for your furry pals), a 401k with generous employer matching, and an Employee Assistance Program for confidential, 24/7 consultative counseling services and resources. Olympus also offers Work From Home days to support a healthy and productive environment.

So – will you be joining us as the next #OlympusProud team member?

Olympus Property is an equal opportunity employer. The company shall ensure that decisions affecting employees are made without regard to their race, color, religion, sex, national origin, age, disability, citizenship, genetic information, or any other protected category under federal, state or local law. Olympus Property Equal Employment Opportunity requires the commitment of every Property Manager and Supervisor. All employees are expected to participate in and actively support these efforts.