Operations Manager

Looking to work at a firm with an unbeatable culture? 

Withum is a forward-thinking, technology-driven advisory and accounting firm, helping clients to Be in a Position of StrengthSM in today’s modern business landscape. Withum empowers clients with innovative tools and solutions to address their accounting, tax, and overall business management needs. Withum is a place where talent thrives. We recruit only the best and brightest people, with a genuine passion for the business. 

Withum is currently seeking an Operations Manager to join our Nashville office to support our growing team. The primary purpose of an office manager is to manage all aspects Administration of their designated office. This includes managing staff and admin processes so that professional staff can properly service clients of Withum.

Withum’s brand is a reflection of our people, our culture and our strength. Withum has become synonymous with teamwork and client service excellence. The cornerstone of our success can truly be accredited to the dedicated professionals who work here every day, whose mission is to help our clients grow and thrive - to be in a position of strength. But our commitment goes beyond our clients as we continue to live the Withum Way, promoting personal and professional growth for all team members, clients, and surrounding communities.

How You’ll Spend Your Time:

• Working closely with PIC, ensuring that office operations run smoothly and efficiently
• Working closely with the talent team for hiring purposes
• Assisting with the hiring process
• Onboarding new hires
• EA for partners/managers on the team
• Monitoring deadlines and the workload and deliverable turnaround time for the admins and tax department
• Providing training and guidance to the admin team
• Approving and managing the schedules, vacations, and days off for the admin team to ensure adequate admin support coverage, especially during peak times
• Responsible for overall office and facilities management – interacting with building management with regards to safety and security of the building and suite, maintenance issues, repairs, service, and delivery matters; point person for all maintenance requests -submitting, following up, ensuring they are complete
• Reviewing and updating office emergency action plan annually
• Coordinating and attending office Strategic planning meetings
• Tax correspondence and scheduling
• Greet and provide hospitality to clients/guests
• Office administrative functions for the tax team
• Tax return processing including extensions, POAs, transcripts, and 1099s

The Kinds of People We Want to Talk to:

• High School Diploma Required 
• Has managed/maintained a professional office
• 5-10 Years of Administrative Experience, accounting industry strongly preferred
• Associates Degree or bachelor’s degree preferred
• Excellent interpersonal, written, and oral communication skills and ability to communicate with the business on a non-technical level, and with the IT department on a more technical level.
• Resourceful and innovative problem-solving abilities.
• Proficient in Microsoft Office Suite
• Exceptional organizational skills and attention to detail are a must
• Project Management
• Minimal travel to other offices may be required
• Long periods of sitting in front of a computer screen
• Lifting of boxes that do not exceed 40lbs

Withum will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because they are a protected veteran.

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