Operations Support Coordinator

Company Description

BEUMER Group is an international manufacturing leader in intralogistics in the fields of conveying, loading, palletising, packaging, sortation and distribution technology. BEUMER Group offers the right solution for almost every logistic challenge. We are a family owned, intralogistics leader, where tradition and innovation go hand in hand. We are proud of what our employees create each day. Integrity, Inspiration, Quality and Teamwork!

Job Description

General Responsibility

The Operations Support Coordinator will play a key role in assisting with the successful execution of multiple projects by providing critical support to project managers, engineers, and Sr. Management. This position will primarily focus on relieving senior leadership of time-consuming administrative tasks, ensuring smooth project progression, and assisting in the coordination and management of various project-related activities. The ideal candidate will have a strong organizational skill set, attention to detail, and the ability to manage competing priorities in a dynamic environment.

Key Responsibilities:

Project Execution Support:

• Provide key support to project managers and engineers by handling complex organizational tasks, ensuring projects stay on track and aligned with established timelines.
• Develop and maintain organizational charts to clarify project structure and roles.
• Create, update, and track project schedules, ensuring deliverables are on time and within scope.
• Collaborate with engineering and project management teams to monitor milestones, address potential delays, and resolve issues proactively.

Administrative Support and Task Delegation:

• Manage day-to-day administrative functions that support project operations, enabling senior leadership to focus on strategic decision-making.
• Organize and maintain comprehensive project documentation, including contracts, timelines, and status updates.
• Oversee internal project follow-ups to ensure action items are addressed and deadlines are met, ensuring a smooth flow of communication across teams.

 Project Scheduling & Coordination:

• Take active ownership of scheduling for ongoing projects, ensuring alignment with resources and project goals.
• Serve as a point of contact between internal teams and external stakeholders to maintain momentum and address any issues.
• Monitor project timelines and resolve scheduling conflicts by adjusting priorities, proactively managing potential delays to keep projects on track.
• Develop basic schedules for new customer projects, based on the organizations input.

 Meeting Preparation and Documentation:

• Support meeting preparations by creating agendas, compiling project status reports, and gathering necessary materials for internal and client-facing meetings.
• Attend project meetings as necessary, taking notes, and ensuring that action items are recorded and followed up on appropriately.
• Provide regular status updates to stakeholders, highlighting key milestones, deliverables, and risks.

Process Improvement and Efficiency:

• Continuously evaluate existing processes and suggest improvements that will streamline operations, increase efficiency, and reduce delays in project execution.
• Contribute to the development of best practices and project management standards within the team.

Qualifications

Required Skills / Qualifications

• Three (3) years of administrative support/project experience.
• Excellent time management /organizational skills.
• High degree of accuracy, attention to details
• Excellent verbal and written communication
• Technical aptitude; familiarity and experience with industrial equipment
• Previous project coordination experience a plus
• Advanced computer skills; including proficiency in the most recent version of Microsoft Word, Excel, Teams, and Outlook
• ERP experience is a plus.
• Periodically required to work extended hours, as needed.

Additional Information

BEUMER is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.