Operations Support Coordinator

Bring YOUR energy to Alliant Energy!

At Alliant Energy, our purpose is to serve customers and build stronger communities. We are passionate about powering beyond the market challenges of today, while powering what's next in energy. When our employees say "I am energy," it means they take pride in the work we do when disaster strikes, as well as all the days in between. We reward our highly hardworking and dedicated teams and give them the support they need to ensure their safety, wellness and financial security for themselves and their families.

If you enjoy challenges, have strong communication skills and are passionate about the work you do we invite you to consider Alliant Energy.

What sets us apart?

• Alliant Energy offers a full compensation package. Benefits include Health, Dental, Vision, Life Insurance, Health and Day Care Savings Accounts, Paid Vacation, 401K, Employer Cash Contribution, Long and Short-Term Disability, Tuition reimbursement, and Adoption assistance.
• Year after year, Alliant Energy is recognized by major publications and foundations as a top employer and leader in the areas of equity and sustainability. This includes Newsweek's list of Most Responsible Companies, Forbes list of Best Midsize Employers, a perfect Corporate Equality Index Score as a Best Place to Work for LGBTQ+ Equality and being named to the Bloomberg Gender Equality Index.
• Our employees make a difference through their work and personal activities. In 2021, employees, retirees and our charitable foundation collectively contributed $11.5 million and volunteered over 75,000 hours.

Job Summary

Be apart of this rewarding opportunity at Alliant Energy! In this role you will provide high level administrative support for one or more people, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the company's operations, procedures, and people. Ensuring smooth and effective office operations by performing work that is highly varied and generally administrative across the IPL Operations organization. Handling confidential matters with discretion. Acting as a resource for leaders and employees, having a breadth of knowledge in multiple subjects. Hold strong communication, interpersonal, administrative skills and a broad understanding of company operations, procedures, and personnel. Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables.

• Work hours: 7:00am-3:30pm
• May be required to work outside of regular work hours on occasion
• Travel may be required

What you will do

• Coordinates business travel arrangements, including itinerary, registration, transportation, and accommodations
• Arranges and coordinates internal and external meetings and trainings. Assists in arranging access, scheduling and coordinating training for both new and current employees on various business procedures and systems.
• Processes invoices, vouchers, requisitions, expense reports and completes credit card reconciliations
• Supports IPL Operations involvement with the community, media and government representatives and coordinates the involvement of outside activities.
• Supports safety initiatives by regularly inspecting fire extinguishers, scheduling and assisting with safety trainings as needed, maintaining MSDS inventory sheets, coordinating with community fire marshal, monitoring safety surveillance cameras, and proctoring safety exams. May assist with required audit and data requests as directed. Maintains knowledge of safety, business continuity, and environmental action plans, and emergency communication procedures.
• Corresponds and maintains positive and effective relationships with internal personnel, outside agencies, vendors, and other organizations. Maintains knowledge of the responsibilities of IPL Operations and an elevated level of integrity due to the confidential and sensitive nature of the centralized position. Handles a variety of information requests
• Relieves the business group of advanced administrative detail to provide business unit effectiveness and efficiency to leverage their time. Develops and/or maintains complex computer applications, including documents, forms, spreadsheets, charts, graphics, presentations, and databases. Establishes and maintains business records. Provide back-up administrative support to other business groups.
• Monitors inventory of office supplies and basic equipment for the office and coordinates restocking procedures as requested.
• Supports the consistent operations of IPL Operations based on company policy and procedure guidelines. Develops and/or maintains basic computer applications, including documents, forms, spreadsheets, charts, graphics, and presentations. May be responsible to track, maintain and monitor operations files, contracts and documentation in compliance with regulatory requirements and assist with required audit and data requests as directed.
• Assists IPL Operations to achieve company financial goals by scrutinizing expenditures for errors and/or identifying avenues to reduce expenses. May process invoices, vouchers, requisitions, and expense reports for supervisor and office employees. May monitor business group performance against budgets and work with financial analysts to review business group expenditures and financial outlooks.
• Develops and/or maintains moderately complex computer applications, including documents, forms, spreadsheets, charts, graphics, and presentations, and databases. Establishes and maintains supervisor and/or business group filing system for business records. May provide back-up administrative support to other business groups or company executives.
• Performs special projects as assigned, including coordinating, preparing and assisting with reports and summary information, including operating reports and strategic plans, assisting with budgets, and the research and compilation of information. Provides summary information and recommendations for solutions and/or improvements to existing procedures when appropriate.
• Processes confidential information and documents and handles confidential matters with discretion. Makes decisions using initiative and judgement for matters requiring attention in the absence of the supervisor to ensure the correct others are involved to resolve situations. Completes sensitive tasks directly for IPL Operations on a regular basis.
• Plans and schedules day-to-day activities for IPL Operations, while prioritizing and tracking requests, both verbal and written. Maintains continuously evolving schedule for accuracy and priority.

Education Requirements

• Associate Degree Administrative Support or related area Preferred

Required Experience

• 3 years of experience in clerical, word processing, or administrative support.
• Experience supporting multiple business groups

Knowledge, Skills, and Abilities

• Demonstrated effective interpersonal, verbal, and written communication skills.
• Knowledge of utility operations, safety, and energy industry terminology preferred.
• Knowledge of bargaining unit contracts and terminology preferred.
• Demonstrated intermediate to advanced proficiency in the use of office equipment and computer software (Word, Excel, PowerPoint, Outlook). Intermediate to advanced knowledge of internet web browsers. Knowledge of Microsoft SharePoint preferred. Knowledge of Adobe Acrobat (PDF) software preferred.
• Ability to handle confidential matters discreetly.
• Intermediate to advanced proficiency in grammar, spelling, punctuation, proofreading.
• Ability to perform accurately and effectively in a timely manner.
• Effective planning and organizational skills.
• Ability to carry out duties with minimal supervision.
• Ability to work effectively in a diverse and inclusive work environment.

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.

It's not just what we do; it's how we do it.

Live Safety. Everyone. Always | Make Things Better | Care For Others | Do The Right Thing | Act For Tomorrow | Think Beyond. Be Bold

Alliant Energy is committed to providing an inclusive work environment for all and is proud to be an Equal Opportunity Employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other basis prohibited by law.

All candidates selected for employment with Alliant Energy will be required to successfully complete a drug screen and background check.

Disclaimer:

The above information on this description has been crafted to indicate the general nature and level of work performed by employees within this classification. It is not crafted to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Alliant Energy and subsidiaries is an equal opportunity employer that values diversity in the workplace. Applicants in need of a reasonable accommodation for any part of the hiring process, please email [email protected].