Ophthalmic Scribe/Technician

Associated Retinal Consultants, P.C.
Position Description
Position: Ophthalmic Scribe / Technician

GENERAL DESCRIPTION

Ophthalmic Scribe / Technicians use ophthalmic techniques to perform preliminary work-up of patients in a clinic setting, scribes for
physicians and may also directly assist Physician(s) with examinations and treatment of patients.

DUTIES AND RESPONSIBILITIES
 Functions as scribe which requires knowledge and understanding of retina-specific ophthalmology terminology.
 Requires proficient keyboarding skills, use of electronic medical record and image management system.
 Utilize electronic mail and other instant messaging systems.
 Skilled in ophthalmic terminology, ability to type words accurately with speed and knowledge of ARC Electronic Medical Records system.
 Prepares patients and rooms for treatments and minor procedures as directed by the physician.
 Ability to obtain patient’s past and current medical and ophthalmic history including information regarding medications, allergies and family history of eye problems.
 Identifies any potential patient concerns and brings these issues to the attention of the Office Coordinator or physician as appropriate.
 Ability to measure and record both distance and near visual acuity and pinhole acuity; performs preliminary refraction using objective equipment.
 Ability to measure intraocular pressures by applanation tonometry, pneumatonometry and/or use of tonopen, checks pupillary response to light and pupillary defects (will be trained)
 Performs basic visual field testing and patient education as directed by Physician.
 Prepares patients for treatments and minor procedures; measures and records vital signs (blood pressure, pulse, and respiration rate) as required.
 Successfully completes and maintains scribe certification. Upon certification, completes appropriate computerized order
entry under the direction of the physician per regulatory and professional guidelines.
 Instills eye drops as directed by the physician. Assists in the application of dressings, shields and eye patches.
 Basic understanding of examination and procedure codes (ICD-9 codes) when inputting into the Electronic Medical Records system.
 Ensures that accurate procedure coding/charges for all procedures/drugs for all patients and correct diagnosis codes are used.
 Keeps examination, treatment, laser and any other assigned rooms cleaned and stocked with supplies, keeps drug count up to date.
 Provides consistent, excellent customer service.
 May consent patient for treatment and procedures.
 Performs OCT on patients with speed and accuracy and assists physician with treatments when needed.
 Assists with patient transfers as necessary.
 Travel to other locations as assigned.
 Responsibilities may be dependent on specific location and not required of all employees in that position.
 Performs all other duties as assigned, which may include assisting in other departments within Associated Retinal Consultants and at other locations.
 Duties assigned may include clerical functions such as filing, key boarding, scheduling patients, cleaning, stocking or other tasks as needed.

REQUIREMENTS/QUALIFICATIONS:
 High School Diploma or higher.
 Strong attention to detail and expert keyboard (Scribe) skills.
 Ability to understand and correctly spell medical terminology and numbers as percentages; analytical and problem solving skills.
 Excellent oral and written communication skills.
 Excellent interpersonal skills to work effectively with others (teamwork) and provide superior customer service to patients.

RELATIONSHIPS
Reports to: Reports to Office Coordinator. All employees report to the company Administrator and Physician Partners.
Directly Supervises: Not applicable

Work Schedule: Varies, but typically Monday through Friday with working hours ranging from 7:00 a.m. to 7:00 p.m. Potential for Saturday work hours depending on location. Work shift hours vary depending on employment status, but generally are 8 hours in length.

FLSA Status: Non-exempt

WORKING CONDITIONS:
 Moderate physical activity (standing, bending, sitting, walking, pulling and lifting) for most of the work shift.
 Clean office environment.
 Potential exposure to body fluids with direct patient contact.
 Possible hazardous chemicals.

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