PA - HR Coordinator - BILINGUAL

Position Summary:

This position will facilitate daily HR functions and administrative tasks as assigned by the HR Manager. There is a wide range of HR responsibilities with this role that cover administrative tasks as well as higher level HR decision making.

Position Responsibilities: 

• Respond to internal and external HR related inquiries or requests and provide assistance as needed.

• Redirect HR related calls or distribute correspondence to the appropriate person on the team.

• Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met.

• Liaise with other departments or functions (payroll, benefits etc.) 

• Coordinates the recruitment/hiring process by sourcing candidates, assisting in shortlisting, issuing employment contracts etc. for entry level employees. Assist HR Manager with recruitment for higher level employees as needed. 

• ATS management for Blue Springs applicants, HRIS data entry for new hires or any changes employees may have. 

• Complete Forms I-9, verifies I-9 documentation and maintains I-9 files. 

• Perform orientations, onboarding, and update records with new hires.

• Assist in interpretation of policies with leadership as well as assist with delivering policy information to employees as needed. 

• Work closely with HR manager and Visa Programs manager on PA Visa program employee needs. 

• Initiate employee relation needs to assist HR manager, or when HR manager is not available. 

• Produce and submit reports on general HR activity.

• Support other functions of HR as assigned. 

Essential Skills: 

• Proven experience as an HR coordinator or relevant human resources position

• Ability to demonstrate working understanding off human resources principles, practices, and procedures 

• Strong ability in using MS Office (MS Excel and MS PowerPoint, in particular)

• Experience with HR databases and HRIS systems (ADP)

• In-depth understanding of sourcing tools, like resume databases and online communities

• Outstanding communication and interpersonal skills

• Ability to handle data with confidentiality

• Good organizational and time management skills 

Qualifications: 

• BSc/BA in Business Administration, Human Resources, or related field preferred 

• 2+ years’ experience in Human Resources background 

• Strong organizational skills, attention to detail and ability to manage multiple tasks simultaneously 

Physical Demands and Work Environment: 

• Occasional lifting up to 25 lbs.

• Able to follow the attendance policy.

• Work in an office environment.