Part Time Office and Culture Coordinator at Hi Marley

Hi Marley is the first intelligent conversational platform built for P&C insurance and powered by SMS. Designed by insurance professionals, Hi Marley enables lovable, convenient conversations across the entire ecosystem, saving money and time for carriers while building customer loyalty through delightful interactions. Hi Marley's industry-leading collaboration, coaching and analytics capabilities deliver crucial insights that streamline carrier operations while enabling a frictionless customer engagement experience. The solution is made for the enterprise; it’s fast to deploy, easy to use and seamlessly integrates with core insurance systems. Through its advanced conversational technology, Hi Marley reduces friction – empowering innovative carriers to reinvent the customer and employee experience.

As our Part-time Office and Culture Coordinator, you will be the heart of the office's daily rhythm and a catalyst for a vibrant and inclusive company culture. Your mission is to ensure that the office runs smoothly, team members are well-supported, and have a hand in ensuring company events are memorable and engaging. You'll act as the go-to person for office management tasks, coordinate with vendors, and foster team spirit through special initiatives and moments.

By joining our team, you will not only manage the day-to-day operational needs of the office but also actively contribute to building a workplace where everyone feels valued and connected. If you're looking to make a tangible impact on company culture and enjoy a role with varied responsibilities, we'd love to hear from you.

Part-time Hybrid Schedule:

3 days / week (~20 hours)
Monday + Tuesday are required in-office days
Ability to work additional hours to support company happy hours or events

What You’ll Do:

Office Management

Coordinate and communicate company-sponsored weekly lunch orders, ensuring updates are promptly shared and reminders are sent.
Provide support for ad hoc events, such as team lunches and happy hours, from planning to execution.
Manage relationships and communication with office vendors to ensure services and supplies are maintained to high standards.
Uphold office cleanliness, creating a welcoming environment for all team members.
Regularly order and replenish office snacks and supplies, keeping track of inventory and team preferences.
Order office supplies as needed, receive and distribute mail and packages as needed; opening and stocking office items ordered.
Contact building maintenance as needed for issues/repairs that may arise.

New Hires and Special Marley Moments

Deliver a warm welcome to new hires by sending a box of carefully selected company swag and conducting an office tour, addressing any questions they may have.
Celebrate special Marley Moments by sending curated gifts.
Collaborate with the People Team to develop and implement special projects that enhance the company's culture and employee engagement.
Feel a passion for and ownership over creating lovable office experiences.

What We’re Looking For:

Exceptional organizational and communication skills
Proactive and autonomous with a keen eye for detail
Strong interpersonal skills and a natural ability to nurture relationships
Experience in office management or administrative support roles is strongly preferred
Passion for creating a positive work environment and facilitating a strong company culture

Who We Are:
Hi Marley has three core values that are the foundation of our company culture, which every employee embodies:

Max Courage - we encourage our team, our customers, and their customers to dream big, try new ideas and maximize impact by measuring risk.
Be Humble – we lead with appreciation and promote a culture of humility, compassion and openness to learn from anyone, anywhere.
Ubuntu “I am because we are” - we believe true success is much bigger than any single individual or company. By aligning our individual aims behind a shared purpose we can achieve our fullest potential, together.

Benefits and Perks:
On top of an exciting, supportive and intellectually curious workplace, we provide:

Full benefits package for employees working 30+ hours per week, including parental leave, a matching 401k program, and medical, dental, vision, disability, and life insurance.
Open vacation policy - we all work hard and take time for ourselves when we need it
Competitive salary and generous stock options - we all get to own a piece of what we’re building
A fun, lively startup culture
Core values-based leadership
A culture of employee engagement, diversity and inclusion
Ample opportunities to learn and take on new responsibilities in a fast-paced, growth-mode startup

Hi Marley is proud to be an equal employment opportunity employer. We celebrate diversity and do not discriminate based on gender, sexual orientation, gender identity, religion, race, veteran status, disability status, or any other characteristic protected by applicable law. We are committed to building an inclusive work environment representing a variety of backgrounds, perspectives, and skills, where all employees are encouraged to be their authentic selves.

Hi Marley participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information, please review the documents under "E-Verify Poster" here: https://e-verify.uscis.gov/web/OnlineResources.aspx

Part Time Office and Culture Coordinator

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