Payroll Accountant

Position is in person in our NJ Headquarters

As we continue to expand our operations and reach, we are seeking a highly skilled and detail-oriented Payroll Accountant to join our finance team.  The Payroll Accountant will be responsible for managing all aspects of payroll processing, ensuring accurate and timely payment to employees on a bi-weekly basis. In addition, this position will be tasked with registering the company in new states and maintaining comprehensive payroll records in compliance with relevant regulations and company policies.

Responsibilities:

• Calculate and process bi-weekly payroll accurately and on time for all employees using the Rippling payroll system.
• Calculate incentive compensation amounts & SPIFFs for employees with incentive comp plans. 
• Review timesheets, attendance records, and other relevant data to ensure accurate payment calculations.
• Address any discrepancies or issues related to payroll and resolve them promptly.
• Serve as the nexus of collaboration between legal, finance, and HR teams to determine the requirements and procedures for registering the company in new states for payroll purposes; prepare and submit all necessary documentation to complete state registration processes efficiently and in compliance with local regulations.
• Stay up-to-date with federal, state, and local payroll regulations, tax laws, and reporting requirements.
• Implement and maintain internal controls to safeguard payroll data and mitigate risks of errors or non-compliance.
• Maintain accurate and organized payroll records, including employee information, timesheets, tax withholdings, and benefit deductions.
• Prepare and distribute payroll reports to relevant departments, management, and external stakeholders as needed. 
• Handle employee inquiries regarding payroll matters in a professional and timely manner.
• Continuously identify opportunities to streamline and improve payroll processes for greater efficiency and accuracy.
• Review Quarterly payroll tax fillings for federal and states, work with representatives to resolve issues or notices. 
• Accrue payroll expenses at month end. 
• Process wage garnishments, child support and subpoenas as required by law.
• Review biweekly payroll journal entries integrated to the accounting system Netsuite, reconcile all payroll related GL accounts: Accrues, withholding, benefits, taxes, 401K and others. 
• Analyze monthly payroll expenses and explain the flux.
• Support SOX and statutory audits related to payroll.

Qualifications and Skills:

• Bachelor's degree in Accounting, Finance, or a related field.
• Proven experience as a Payroll Accountant, preferably handling payroll processing using Rippling or similar payroll systems.
• In-depth knowledge of federal, state, and local payroll laws and regulations.
• Strong attention to detail and ability to maintain data accuracy and confidentiality.
• Excellent organizational and time-management skills, with the ability to handle multiple priorities and meet strict deadlines.
• Exceptional problem-solving and analytical abilities to address payroll-related challenges effectively.
• Proficiency in using payroll software, spreadsheets, and other relevant financial tools.
• Strong communication and interpersonal skills to interact with employees and external parties in a professional manner.
• Familiarity with general accounting principles and practices.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $65,000/year in our lowest geographic market up to $85,000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience.