Payroll Administrator

About Alcami

Alcami is a world-class contract development and manufacturing organization (CDMO). We are a team of dynamic individuals committed to developing life-saving drugs around the world. A mindset of innovation, accountability and customer focus inspires us to be the most efficient, safe and reliable choice for our customers and the patients they serve. In return, we offer challenging careers, accelerated professional growth and the opportunity to be part of something different.

Position Summary

The Payroll Administrator is accountable for driving results in a fast-paced environment by performing all activities necessary to process payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, documenting and updating procedures, and preparing special reports for management. The position requires superior leadership behaviors of the Alcami core competencies and non-negotiables, as well as expertise in functional competencies included in this position profile.

Essential Functions

• Performs data entry, processing, reporting, auditing and reconciling for component companies in U.S.

• Works closely with Human Resources colleagues to ensure proper system use and to implement company policies and benefits.

• Works with Benefits Specialist to coordinate employee leaves of absence under FMLA, short-term disability, or other unpaid leaves.

• Analyzes details of system implementations, current setup and capabilities; assesses areas in need of corrections and/or improvements.

• Manages vendor cases and works closely with ADP teams to ensure desired results and system optimization.

• Manages Time and Attendance and PTO workflows.

• Provides daily assistance and system support to supervisors, managers and employees.

• Works closely with Finance to ensure accurate and timely funding and general ledger accounting including monthly vacation liability reporting.

• Provides timely and accurate reports to HR, Finance, Safety and various levels of management to aid in decision making and analysis.

• Trains employees, managers and HR Business Partners in reporting systems and navigation.

• Verifies employment status within guidelines.

• Processes Verification of Employment requests in a timely manner.

• Keeps abreast of current payroll tax requirements and relevant laws associated with the processing of employee wage data, including payroll taxes, employee federal and state income and social security taxes and other required reporting (SUI, workers' compensation, deferred benefits, etc).

• Processes state income tax and unemployment account applications as necessary.

• Disburses biweekly employee withholdings such as garnishments, child support, 401k contributions, etc. to appropriate agencies indicating appropriate allocation of funds.

• Prepares for and assists with outside agency reporting.

• Prepares for and assists with external audits.

• Maintains accurate files and employee payroll records.

• Develops and utilizes audit reports to edit and verify accuracy of databases.

• Provides support with other HR activities and events as needed or assigned including training on systems, documents or processes.

• Ensures timely completion and compliance with cGMP and all other relevant company training requirements.

Education and Experience

• AAS with 5 years payroll/ HR experience with minimally 2 years of direct payroll experience.

• Experience with ADP Workforce Now and/or eTIME highly preferred.

Alcami Non-Negotiables

• Consistently demonstrates honesty and integrity through personal example.

• Follows all safety policies and leads by example a safety first culture.

• Produces high quality work product with a focus on first time right.

• Complies with the company code of conduct and policies and regulatory standards.

Alcami Core Leadership Competencies

• Thinks strategically. Quickly identifies and acts on opportunities. Considers the downstream impact. Seeks to understand the why. Focuses on work that matters.

• Develops organization and others. Takes ownership to develop self and others. Seeks out new opportunities and experiences for continuous learning.

• Acts decisively. Makes and acts on decisions quickly. Makes decisions with the customer and their patients in mind. Meets commitments with a sense of urgency. Seeks ways to be more efficient.

• Drives performance. Holds self and others accountable. Delivers results first time right. Never settles for status quo. Willing to have tough conversations. Asks for feedback and takes action to improve.

• Passion for customers. Listens to understand. Asks the right questions. Gets to the heart of the matter and uses that insight to provide value.

• Works collaboratively. Seeks out the experience of others with the aim for better results. Open minded regardless where ideas originate. Flexible and easy to work with.

Functional Competencies

• Intermediate to advanced computer skills with proven understanding of payroll systems.

• Strong understanding of payroll practices including state and federal taxation.

• Strong problem solving skills.

• Strong written and oral communication skills.

• Strong analytical skills.

• Strong attention to detail.

• Strong organizational skills.

• Ability to maintain a high level of confidentiality.

• Ability to work in multiple software applications.

• Ability to successfully work with different levels of management.

• Excellent customer services and communication skills; cultural sensitivity and demonstrated ability to work with diverse people groups.

• Ability to work in teams or independently.

• Accurate data entry skills.

Decision Making and Supervision Required

• Applies job skills and company policies and SOPs to complete a broad range of difficult tasks.

• Receives minimal instruction on day-to-day work, general instructions on new assignments.

Travel Requirements

• Up to 5% travel required.

Physical Demands and Work Environment

The physical demands work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear and smell. The employee is frequently required to sit. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually very quiet.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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