Payroll Administrator

Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm we are dedicated to serving the home owner/buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry.

Position Summary

The Payroll Administrator plays an important role in the organization by performing a number of activities related to the company's Payroll functions. The role is mainly responsible, under direct supervision, for maintaining employee records in the HRIS, performing payroll functions and processing manual checks on a daily basis along with additional administrative duties pertaining to payroll.

Essential Functions

• Prepare and distribute manual paper checks when necessary on daily basis. Ensure all manual checks are entered into banking system.
• Ensure all processes pertaining to final checks are completed, end deductions, entered in all systems required, calculate time card properly. Understand deadlines for final checks per state laws.
• Prepare fed-ex labels for all live manual and payroll checks.
• Assist in auditing all personal information and changes that were entered before and after payroll is processed. Review timecards for hourly employees to ensure accuracy. Help in exporting hours for the payroll process. Research and report differences discovered in the organization's payroll and attendance software systems to the payroll manager.
• Adhere to all local, state and federal regulations and guidelines regarding payroll maintenance. Verify, calculate, and process wage attachment in accordance with local, state and federal laws. Administer IRS Levy's and Local Tax Levy's.
• Research and respond to employee inquiries on system access, wages, paychecks, swipes in timekeeping system and accrued benefit time earned.
• Review payroll reports for completeness and accuracy. Research and resolve payroll discrepancies.
• Scans and files all personal documents into our HRIS system.
• Assist in monitoring our payroll email address and answers payroll questions or forwards emails to the appropriate employee to answer.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent, along with two or more total years of in-house payroll processing and administration experience within a high volume, multi-state, corporate environment required.
• Strong experience in payroll processing and systems application specifically in the area of Payroll Operations and employee data maintenance.
• General understanding of required compliance with legal, regulatory, and financial requirements governing functional tasks and activities.
• Experience with UltiPro Software is preferred.
• Strong interpersonal skills.
• Good time management and communication skills.
• Highly organized and detail oriented; ability to work in a fast-paced, metrics-driven environment required.
• Ability to multi-task and support day-to-day activities while managing customer inquiries.
• Ability to maintain confidentiality.

Supervision

• Intermittent to general supervision required, depending on experience level
• Manage multiple priorities in a deadline-driven environment; leads with a strong sense of urgency and responsiveness
• Apply sound judgment and thinks critically about downstream impact of changes on processes and systems that impact department and company policies and protocols
• Travel: 0%

Requirements

Physical: Work is primarily sedentary; occasionally walks and/or stands.

Manual Dexterity: Frequent use of computer keyboard and mouse.

Audio/Visual: Ability to accurately interpret sounds and associated meanings at a volume consistent with interpersonal conversation. Regularly required to accurately perceive, distinguish and interpret information received visually and through audio; e.g., words, numbers and other data broadcasted aloud/viewed on a screen, as well as print and other media.

Environmental: Office environment - no substantial exposure to adverse environmental conditions.

Guild offers a pleasant work environment, competitive compensation and excellent benefits package; including medical, dental, vision, life insurance, AD&D, LTD and 401(k) with employer match.

Guild Mortgage Company is an Equal Opportunity Employer.