Payroll Analyst

JOB SUMMARY: 

The Payroll Analyst prepares semi-monthly payroll input to computerized payroll systems for the US offices.  Answers questions from employees regarding payroll matters.  Assists with governmental reporting/compliance and audits.  Coordinates and processes any irregular payments (i.e., bonus or ACH payments, etc).

JOB RESPONSIBILITIES:

• Processes semi-monthly payroll in UKG or a different provider in the future.
• Calculates retro pay, vacation pay, etc.
• Processes payroll one-time earnings such leave of absence, secondment, bonus, etc.
• Reviews and uploads permanent benefit elections such as medical, dental, vision, etc.
• Reviews and enters retro benefit elections such as medical, dental, vision, etc.
• Runs multiple 401(k) reports from Merrill Lynch and updates employee deductions as required.
• Reviews and imports timesheets into payroll.
• Reviews and imports phone reimbursements, personal charges, imputed income, etc.
• Responsible for auditing information in UKG such as new hires, terminations, taxes assigned to employee, etc.
• Reviews immigration chart to ensure proper visa taxes are applied.
• Audits payroll before transmission.
• Runs, saves and distributes post payroll reports as required
• Prepares Firm Payroll Funding after each payroll transmission to ensure proper funding in the payroll bank account.
• Continuous review of payroll processes to ensure efficiency.
• Reviews and audits payroll master file and year to date totals to ensure accurate W-2 reporting.
• Maintains all payroll related information in shared payroll folder.
• Runs reports for management as scheduled and requested.
• Coordinates with finance to resolve all semi-monthly bank reconciliations and general ledger uploads.
• Assists employees with employee self-service.
• Must be comfortable preparing and presenting new ideas to improve current processes while taking into account different scenarios to anticipate any impact they may have on the business.Prepares semi-monthly, quarterly, year-end and fiscal year-end reports such as AO2 (loans) and G99 reports for management.
• Develop and maintain project schedules, goals, and communications.
• Assist Manager with tasks and special projects as requested such as opening and following up on UKG cases, gathering information for audits, etc.
• Assists with implementing and auditing new payroll systems.

JOB SPECIFICATIONS:

Education:  Associate’s degree or equivalent from two-year College or technical school.  CPP a plus.

Experience:  At least 5 years payroll processing experience. 

Skills and Abilities:  Strong knowledge of UKG a plus; excellent attention to detail; clear written and verbal communication skills; solid understanding of payroll and payroll tax laws; strong organizational and time management skills; ability to maintain confidential information.  Must be a team player and be able to work in a logical and methodical manner.

Attendance: All positions require punctuality and regular attendance. This is a hybrid role located in NYC with a possibility of remote work. Remote work consideration will be given to candidates outside of the New York Metro area.

Technological Skills:  Proficiency in MS Office Suite including advanced Excel skills.