Job Description
Hi, We’re AffiniPay!Â
AffiniPay is a leading fintech company, based out of Austin, Texas. As the market leader in professional services payments and project management software, AffiniPay’s tech products serve legal, accounting, architectural, engineering and construction firms. AffiniPay has been recognized as one of Inc. 5000’s fastest growing companies in the U.S. for 11 years in a row, and as a result, our teams continue to grow as well!Â
AffiniPay has been named Best Places to Work year over year, making our People Team particularly proud of the work they do to support AffiniPay’s incredible teams. As a Payroll & Benefits Specialist on the People Team, you will be responsible for managing the benefits enrollment and administration, conducting payroll, and all aspects of insurance billing and reconciliation. In addition, you will be responsible for the HRIS systems (WorkDay) and all employment related compliance and reporting. You are very detail oriented and organized, with the ability to multitask and prioritize in a fast paced environment.
What You’ll Do…
- Prepares payroll for review semi-monthly.
- Reviews all salary increases, promotions, and unit option grants for internal pay equity and current market rates.
- Oversees the work process in the HRIS system for new hires, terminations, benefits, and departmental salary changes in all HRIS systems
- Conducts benefit open enrollment in the HRIS system including the set up of plans, processing enrollment changes and coordinates with the insurance broker on staff education and presentations.
- Reconciles and approves monthly statements for all group insurance policies and maintains statistical data relative to premiums, claims, and cost of services.
- Resolves administrative issues with carrier representatives.
- Acts as a staff benefit consultant and serves as the point of contact for case escalation on behalf of both AffiniPay staff members and benefit vendors.
- Prepares and conducts meetings designed to help the AffiniPay staff remain informed on company benefits and other related incentive programs.
- Manages benefit slack channels, internal communication and events related to all benefits.
- Leads all aspects of employee recognition programs such as Motivosity.
- Research additional cost-effective benefits and perks that support our company culture and staff retention.
- Assists with drafting HR policies and ensures the staff handbook is updated.
- Responsible for file management and audits, including I9’s, staff files, and workers compensation and 401K audits
- Manages employment verifications.
- Ensures the distribution of required employee notices.
- Generates monthly time off and payroll related reports as needed.
- Responsible for compliance related documentation for staff in Texas and other states in which AffiniPay is registered.
About You…
- Bachelor's degree in related field or equivalent work experience.
- Minimum of 2-4 years experience in HR and payroll administration.
- Solid understanding of HRIS systems with prior payroll and benefits processing in Workday.Â
- Detailed knowledge of system functionality regarding HR, compensation, and retirement processes.
- Previous experience in roles with a strong focus on compliance and reporting.
- Prior experience as an account liaison with an insurance agency is extremely beneficial.
- Ability to understand and consistently apply Human Resources policies and practices.
- Has a working knowledge of compliance reporting such as ACA, EEOC, and ERISA.
- Demonstrates a detailed understanding of compliance and employment related law issues, including unemployment filings and federal, state, and local requirements (COBRA, FMLA, ADAAA, HIPAA, workers compensation).
- High effective organizational skills and attention to detail.
- Ability to meet deadlines and prioritize in a fast-paced environment.
Additional Information
The pay range for this position is between $60,000 - $70,000 annually. AffiniPay is committed to offering competitive, fair and commensurate compensation and has provided an estimated pay range for this role. Actual compensation may vary based on job-related knowledge, skills, experience and education.
Our Story
Founded in 2005, AffiniPay’s mission is to build technology products that helps professionals focus on the work they love. As the leader in the professional payments industry, AffiniPay’s products serve legal, accounting, architectural, engineering and construction firms. Our portfolio of software solutions include MyCase (Legal Practice Management Software), CASEpeer (Practice Management for Personal Injury Firms), Docketwise (Immigration & Case Management Software), (Soluno (Legal Accounting), and Woodpecker (Legal Document Automation). Our portfolio of payment solutions include LawPay (Legal), AffiniPay for Associations (Associations), CPACharge (Accounting Professionals), and ClientPay (Architect, Engineer, and Construction). AffiniPay’s products serve over 100,000 users, and we are noted as one of the fastest growing tech companies in Austin, Texas. We are constantly looking for talent to join our team to continue playing a key part in unlocking our potential.Â
Diversity, Equity & Inclusion at AffiniPay
At AffiniPay, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach.Â
Benefits that Benefit You!Â
As a people first culture, we believe it is important that our teammates are happy, healthy, and productive. Â In order to best support that, AffiniPay provides award-winning benefits that can make a difference in your life - right now and for the future.
- All employees receive fully covered medical, dental and vision coverage - Choose from our 2 available health plans based on what fits you and/or your family!
- Have some fur babies? - We offer them insurance too!
- RELAX and enjoy your time away!
- Flexible paid time off that starts on your first day
- 11+ paid company holidays
- Paid Sabbatical Leave Program
- We will help you plan for your future - 401K, or RRSP if in Canada, with a company match up to 5%
- Competitive compensation packages that include:
- Mid-year and end-of-year bonus plan that increases with select anniversaries
- Equity options that are granted to all full-time employees
- Health Wellness Program that includes nutrition consultations, mental health apps, and access to discounted memberships
- Have plans to grow your family? - Parental resources, including 16 weeks of paid time off for primary and secondary caregivers
- Professional development opportunities including mentorships, leadership programs and our AffiniPayU courses
- We believe it is important to give back:
- Matching Gift Program for qualified charities up to $1,000 per employee per year
- We also offer a $5,000 quarterly donation to a charity voted on by staff members
- Our AffiniCares team organizes activities focused on donations, volunteerism and supporting the local communities throughout the country
- D&I initiatives provide educational opportunities regarding multicultural issues, tolerance, and celebrating diversity among our entire staff
- An incredible, in-office experience at our headquarters in Austin and San Diego including free lunch delivery 3 days/week, a fully stocked kitchen, and some “sweet”surprises for those afternoon pick-me-ups
- Work Hard/Play Hard -Â We have an Experience Team focused on team and company events and activities throughout the year including summer photo contests, pumpkin patches, Thanksgiving potlucks, holiday celebrations, and more!
Date Posted
02/26/2023
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8
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