Payroll & Benefits Administrator

This position will be hybrid out of the Springfield, IL office. It is not a remote position.

Horace Mann is hiring for a Payroll and Benefits Administrator. We are seeking a candidate with at least one year of payroll experience, proficient in Excel with excellent customer service experience.

Payroll 

• Accurately coordinate and process multi-state payroll on a semi-monthly basis. 
• Review and import hours from time and attendance system. 
• Verify employee tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary. 
• Complete payroll data entry, time data, benefit prorations and employee status changes, including new hire and terminated employees. 
• Prepare and issue manual checks as needed. 
• Calculate and process payout for terminated employees in accordance with state requirements. 
• Maintain payroll best practices to improve efficiency and consult with Total Rewards team to ensure process compliance. 

 Benefits 

• Maintain benefits mailbox, ensuring employee inquiries, enrollment questions and plan changes are resolved. 
• Manage benefits to include orientation, enrollment/termination and status changes, providing in-depth presentation and enrollment/guidance materials. 
• Complete Health Savings Account (HSA) verifications and funding. 
• Prepare monthly benefit invoices. 
• Assist with annual open enrollment period, including preparation and distribution of materials, communication and arranging on-site representations. 
• Coordinate with HR Services to manage disability claims and employee leave of absences. 

 Additional Responsibilities:

• Prepare and run monthly, quarterly or annual reports as required. 
• Assists with all governmental regulatory mandates and internal/external financial audits. 
• Collaborates with HR Services and Compensation on Total Rewards projects as needed. 
• Backup and support to Payroll Analyst and Benefits team as well as other Human Resource Partners 

Job Requirements:

• 1+ years of payroll processing and benefit administration experience. 
• Workday experience preferred. 
• Proficiency in MS Office including basic Excel skills. 
• Knowledge of payroll and state/federal tax laws. 
• Excellent written and verbal communication skills. 
• Must possess a strong characteristic for attention to detail, accuracy, problem-solving and prioritization to meet critical deadlines. 

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