Payroll & Benefits Administrator

At SonderMind, we know that therapy works. SonderMind provides accessible, personalized mental health care that produces high-quality outcomes for individuals. SonderMind's individualized approach to care starts with using innovative technology to help people not just find a therapist, but find the right, in-network therapist for them.

As the Payroll and Benefits Administrator, you will be an integral part of the People Team and will be responsible for all aspects of our HRIS, payroll, and benefits administration.  You will also be critical support for our employees, handling confidential questions and concerns quickly and effectively. This role will report to the Head of People and is an exempt role based out of our Denver office.

• Process multi-state, semi-monthly payrolls for all exempt and nonexempt employees with varying pay cycles 
• Manage off-cycle payroll payments, retroactive pay, garnishments, and other statutory deductions
• Manage and own the annual open enrollment process, including plan set-up, education, and data transmission in conjunction with the broader People Team
• Oversee EDI implementation and management for benefits providers and HRIS system, and troubleshoot errors as necessary
• Oversee updates to benefits elections through qualifying life events, retirement election updates, and cafeteria-plan elections
• Monitor cafeteria plan contributions and maintenance, including payroll deductions and annual elections. Reconcile and upload semi-monthly payroll contributions
• Ensure IRS compliance with PPACA (forms 1095-C and 1094-C), COBRA, and complete non-discrimination testing
• Own the administration of SonderMind’s HRIS system – ensuring employee record accuracy and the timely processing of work items
• Administer employee leaves and FMLA compliance, including working with third-party carriers and our employees to ensure a seamless process
• Manage year-end reporting for SonderMind 401(k) compliance, open enrollment data transmission, year-end tax and payroll reporting, and other compliance reporting, as needed. 
• Assist the accounting team insetting up and maintaining tax compliance in states of operation
• Act as a go-to for employee personnel reports for various HR, Finance, and Executive stakeholders
• And other responsibilities and ad-hoc projects from time to time, based on business needs

• Experience in Federal, State, and Local labor laws, payroll tax requirements, payroll regulations, and industry changes that affect payroll operations
• Experience with payroll and benefits systems (HRIS, Fidelity, Cigna, and NY Life)
• Capability to handle confidential and sensitive information
• A deep understanding of Payroll practices, legislation, and regulation
• You’re highly organized, meticulous about detail and accuracy, and get excited about process improvement.
• You have a strong ability to independently make well-informed decisions and maintain the highest level of confidentiality.
• You are a learner - always seeking to improve yourself, your team, and the world around you.
• You are a scrappy and resourceful problem solver and can adjust to a fast-paced, ever-changing environment.

• Curious: Seek to understand and pull the thread
• Courageous: Takes action, even when uncomfortable
• Lightful: Assume positive intent in others
• Authentic: Say what you mean, mean what you say, act accordingly
• Bucketworthy: Don’t let your bucket leak

Our Benefits 

The anticipated salary range for this role is $65,000- $85,000. This role is eligible to participate in our equity incentive plan.  Actual title and compensation is commensurate with qualifications and experience. 

As a leader in redesigning behavioral health, we are walking the walk with our employee benefits. We want the experience of working at SonderMind to accelerate people’s careers and enrich their lives, so we focus on meeting SonderMinders wherever they are and supporting them in all facets of their life and work.

Our benefits include:

• A commitment to fostering flexible hybrid work
• A flexible PTO policy with a minimum of three weeks off
• Therapy coverage benefits to ensure our employees have access to the care they need
• Competitive Medical, Dental, and Vision coverage with plans to meet every need, including HSA and FSA options
• Paid company holidays and a company shut-down during the last week of the year
• Employer-paid disability & AD&D to cover life's unexpected events. Not only that, we also cover the difference in salary for up to eight (8) weeks of short-term disability leave
• Eight weeks of paid Parental Leave  (if the parent also qualifies for STD, this benefit is in addition)
• 401K retirement plan with 100% matching on up to 4% of base salary

Mental wellness impacts people of every community. At SonderMind, building and supporting a diverse workforce is foundational to our goal to redesign behavioral healthcare to be more approachable and accessible. SonderMind is a committed equal opportunity employer and provides a workplace that will not tolerate discrimination or harassment on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, marital, veteran, or disability status.