Payroll & Benefits Specialist

NVE Experience Agency is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists, and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position:

We are seeking an experienced and motivated Payroll & Benefits Specialist to join the People & Community team. In this role, the Payroll & Benefits Specialist must be extremely detail-oriented, with superior organization skills and the ability to balance/prioritize competing deadlines in a fast-paced environment. This position will be responsible for performing a variety of payroll, benefits administration, and compliance support for our team while maintaining a pleasant work environment and positive employee experience.

Payroll & HRIS

• Perform all payroll functions, including accuracy and timely processing of multi-state bi-weekly payroll, distribution of payroll checks, processing timecards, computing, and maintaining tax deductions and exemptions
• Complete all income withholding orders (garnishments/tax levy orders) with the garnishment team and submit required documentation in a timely fashion
• Ensure local and federal state compliance with reporting pay data and wage and hour laws
• Maintain accurate and up-to-date electronic employment and personnel records in the HRIS and all related company files
• Audit, research, resolve, or escalate issues related to payroll, verification of employment requests, vacation, leave, and/or benefits
• Run system reports on personnel, pay data, benefits, and other ad hoc requests
• Research new technologies within Paylocity and other HR platforms to increase efficiency
• Identify and drive HR process improvement efforts, leveraging systems and tools to automate and eliminate manual work where possible
• Support employee onboarding experience to get employees set up in company systems and relay all pertinent information to set new hires up for success: background checks, trainings, company policies, calendar, payroll processes, etc.
• Prompt correspondence with all new hires and employees regarding questions for payroll, onboarding, HRIS, and other HR-related questions

Benefits Administration

• Administer all employee benefits programs
• Be the main point of contact for all employee benefits questions and address questions in a timely manner
• Review monthly invoices to ensure the accuracy of enrolled employees
• Support the planning and administration of the annual open enrollment period
• Track ACA compliance and complete monthly audits and keep department head up to date of any changes
• Perform routine tasks required to administer and execute human resource programs, including but not limited to compensation, benefits, and leave
• Assist with market research in company benefits to attract and retain the best talent
• Communicate changes and required notices to employees

HR Compliance

• Responsible for all company filings and responses for EEOC, DFEH, EDD, etc.
• Reply to EDD requests and any unemployment claim or verification in a timely fashion
• Create and/or update policies, procedures, and guidelines as needed, including Employee Handbook
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and more
• Tracks employee sick leave and other federal and state leaves (FMLA and Worker’s Compensation)
• Provide compliance materials to new hires and employees related to workers comp and state and federal laws

Qualifications:

• 3+ years’ experience in payroll, human resources, or relevant administrative role
• Experience with HRIS, preferably Paylocity
• Strong attention to detail and high level of accuracy
• Exceptional interpersonal and relationship-building skills
• Ability to write effectively, persuasively, and professionally
• Confident verbal communication
• Flexibility and adaptability to a fast-paced work environment
• Ability to work under tight deadlines with competing priorities
• Maintain a positive attitude under pressure
• Knowledge of office computer systems
• Thorough understanding of office management procedures 
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Proficiency in MS Office

Requirements:

• Must be able to remain in a stationary position 50% or more of the time

Location: We are a hybrid company with hub locations in Los Angeles and New York, however we will consider remote candidates for this role. 

Perks & Benefits: 

• Health & Wellness Benefits 
• 401k Match 
• Development Grant 
• Communication Stipend 
• Paid Company holidays & PTO Package 
• Company get togethers & annual retreats 
• Paid Parental Leave 
• Flexible WFH policy

Salary Estimation: $55,000-$70,000 Yearly

NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.