Payroll Coordinator

Overall Purpose of the Role

The Payroll Coordinator will process the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. Responsible for maintaining employee resource records in the timekeeping system and gathering project timekeeping related data to keep costs on track, which includes ensuring timesheets are processed timely and accurately.

Key Responsibilities • Administers processing of organization's payroll and collects payroll data to maintain accurate payroll records.• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.• Audits payroll information for accuracy.• Reconciles payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.• Participates in problem solving and special projects within the Payroll Department.• Track and ensure employee updates are received from Human Resource and Information Technology departments timely and accurately • Maintain employees' current resource data and Job WBS options in the timesheets in the main database• Monitor Timekeeping email in-bin and timely attend and respond to inquiries • Work with Employees, Payroll, Information Technology, and Human Resources teams closely to resolve timesheet related issues• Generate timesheet compliance reports regularly to ensure timely submission and approval of timesheets• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.• Facilitates audits by providing records and documentation to auditors.• Identifies and recommends updates to payroll processing software, systems, and procedures.• Performs other duties as assigned.

Required Qualifications

Required Skills and Knowledge (Brief description of technical knowledge or skills needed to perform the job)• Familiarity with payroll processing systems. ADP preferred. • Knowledge of State and Federal laws and regulations related to payroll, preferabley in a multi-client, multi-state environment. • Proficiency in Microsoft Office applications (Teams, Excel, Word, Outlook) required• Experiences in Microsoft Business Central, a plus

Required Competencies (Critical behaviours necessary to successfully perform the job)• Strong quantitative skills, data analysis and spreadsheet knowledge.• Solid customer relations skills and ability to handle highly sensitive/confidential information.• Excellent oral and written communication skills and strong interpersonal skills a must. • Must be self-motivated, strong problem solver, and High degree of accuracy and attention to detail

Required Work Experience (Brief description of the job-related experience needed to perform the job)• Three 1-2 years of payroll processing experience required.

Required Qualifications (Brief description of the educational background needed to perform the job)• Bachelor's degree in Human Resources, Business Administration or related field.• Certified Payroll Professional (CPP) Preferred.

Travel / Rotation Requirements (Brief description of any travel or rotation requirements)• Less than 10 % travel required.• Hybrid work schedule. Mandatory 3 days in office, subject to change

International SOS Government Services, Inc. requires all employees to be fully vaccinated against COVID- 19, where allowed by law.

This job description outlines the types of responsibilities the incumbent is required to perform. The incumbent may be required to perform job-related tasks other than those specifically presented in this job description. This job description is subject to regular review.

International SOS is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.