Payroll Coordinator

Payroll Coordinator

Any CEO Office 

The Opportunity

Center for Employment Opportunities is actively seeking a motivated and experienced Full-Time Payroll Coordinator to process and verify payroll information on a timely basis while maintaining payroll records and ensuring that employee time is reported and processed accurately in the preparation of payroll paycards and direct deposit vouchers.

As part of our mission, we strongly encourage individuals who have lived experience of incarceration or involvement in the justice system to apply for this role.

CEO's Staff Vaccination Policy

CEO has implemented an org-wide vaccination requirement that requires all new staff to be fully vaccinated before their first day of work. We have made this decision for the safety of our participants and employees and to enhance our ability to continue to provide the vital services we offer to our participants. As part of the onboarding process, new hires will be asked to submit proof of vaccination status prior to their first day of employment.
If you are unable to get vaccinated against COVID-19 for medical or religious reasons, you can request a reasonable accommodation.  An interactive meeting will be scheduled to discuss your request.  
 
CEO does not discriminate against individuals with actual or perceived infection with COVID19 or based on an actual or perceived history of such infection nor based on any protected status. 

Who We Are

The Center for Employment Opportunities (CEO) provides employment services to people with recent criminal convictions. Across the United States, over 6,000 people participate in CEO each year, transitioning to employment that supports themselves, their families, and their communities.

What began as a demonstration project of the Vera Institute of Justice in the 1970s to address employment barriers facing the formerly incarcerated following release in New York City has grown into the leading reentry employment organization in the country, where over 25,000 formerly incarcerated individuals have secured full-time employment since 1996. In 2016, CEO embarked on a 5-year strategic plan to grow to serve 9,000 participants annually. 

Who You Are

• You have a commitment to CEO’s mission and values 
• You have a minimum of 2 years of experience in processing payroll 
• You have multi-level relationship-building skills
• You have excellent oral and written communication ability
• You have the ability to work towards the team and individual goals
• You have strong computer skills including MS Word, Excel, and Google Suite
• You exhibit a sense of urgency concerning client servicing
• You have excellent time management skills
• You have flexibility to shift priorities as needed to service the team's clients
• You have understanding of and commitment to maintaining current knowledge of industry trends, concepts, products, practices, and financial arrangement

What You’ll Be Responsible For

Key responsibilities of the (title) include but are not limited to:

• Consistently, and accurately process “daily” payroll for 600+ employees on schedule for multiple entities across different states
• Review, audit, and export employee scheduled hours, new hire, and changes data from Salesforce system and import it into the ADP Workforce Now payroll system
• Process and pay daily Rapid Rewards, Stipends, and Incentives payments to employees
• Process paycard/direct deposit payments
• Process employment verifications
• Process and update tax-exempt W4 submitted by employees in ADP Workforce Now payroll system
• Process daily Netspend (Skylight) paycard enrollments
• Updating Netspend (Skylight) paycard Wage Statement Portal daily, to ensure employee pay statements are available when needed
• Resolve pay card enrollment errors such as incorrect date of birth, address, social security numbers, incorrect account numbers provided, and employee’s name
• Work with Participant Scheduling Department to resolve pay discrepancies
• Researches and resolves questions from managers and employees as they relate to the processing of payroll information including sick pay, banking, garnishments, retroactive pay calculations, tax questions, and other changes submitted via Cases in Salesforce system
• Assist the finance department to prepare and record monthly payroll general entries
• Review and ensure the accuracy of all year-end statements including W2 statements
• Preparing financial reports for accounting and auditing purposes
• Preparing periodic payroll reports for review by management
• Participate as project manager or team member on various projects as needed

Compensation and Benefits  

The salary for this position is $44,100 to $50,090 annually. CEO's compensation philosophy considers a variety of factors including experience, internal equity, and the labor market associated with the city in which the position is located. The labor markets associated with the cities in which CEO is based are variable, and the salary range included here reflects this. Our salary offer will fall within this range and will be reflective of the labor market of the city in which the position is based, as well the other factors named above. 

We recognize that salary is a part of the overall compensation package and are happy to provide a comprehensive benefits package, including medical and dental coverage, and professional development opportunities to our staff.

We also offer paid parental leave, participation in a retirement plan, sick and vacation leave, paid holidays and more. We are a workplace that promotes continual learning and teamwork, offering lunch and learns, team outings, holiday gatherings and more for our staff.

More About Us

The Center for Employment Opportunities believes that everyone deserves the chance to shape a stronger future for themselves, their families, and their communities. Our commitment to being an anti-racism organization that is inclusive across all identities and experiences drives us forward every day. We exist to create greater opportunities for people who face multiple barriers to personal and professional success, and we’re passionate about being agents of change who promote diversity, equity, inclusion, and access to opportunities for all.

People who are justice involved, people of color, people who identify as LGBTQ+ , and people with disabilities are highly encouraged to apply for vacant positions at all levels.  CEO’s commitment to DEI aligns with the CROWN Act, creating an open space where our employees can present as their true authentic selves. We are an equal employment opportunity for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.

Please note that due to the volume of resumes received, we are unable to contact each applicant regarding the status of each position or reply to candidates' inquiries via phone or email.

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