Payroll Coordinator

Description
Come join a winning team! Here at Imprivata, you'll see a dedicated group of professionals who care about improving healthcare. Our team thrives on collaboration and sharing ideas, whether in a cross-functional meeting or at one of our virtual team-building events.
While we're diverse in our backgrounds and skills, we have much in common. A passion for our mission. A strong sense of integrity. A belief that we're making a positive impact and a commitment to having fun.
We are seeking a Payroll Coordinator to join our team at our Waltham office with the ability for a hybrid schedule.
The Payroll Coordinator is an important role in Imprivata's Human Resources Department. This role
requires accuracy, timeliness with a focus on meeting deadlines. This role has great deal of interaction
with a diverse group of internal clients at all levels of the organization. This position is responsible for the
technical elements of payroll, taxes, garnishments, and W-2 year end filings. Taking initiative, discretion,
and confidentiality are key aspects for this role.
Duties and Responsibilities

• Process semi-monthly, bi-weekly, and off-cycle payrolls for both exempt and non-exempt employees in ADP
• Validation, processing, and submission of payroll data
• Standard and ad hoc reporting as needed.
• Complete verification of employment requests.
• Assist with providing payroll-related information and audit requests.
• Handle payroll tax notices as needed.
• Resolves complex payroll processing and employee issues.
• Monthly, annual and ad hoc reporting to Human Resources Management.
• Handle garnishment notices as needed
• Applies for and sets up withholding taxes in new states
• Special projects as assigned.
• Cross-train on International payroll

General HR Responsibilities

• Participates in employee onboarding responsibilities (gathering paperwork, presenting HRIS/Payroll information at new hire orientation program).
• Assist in maintaining electronic employee files.
• Participates in developing department goals, objectives and systems.
• Participates in administrative staff meetings and attends other meetings and seminars.
• Performs other related duties as required and assigned.

Qualifications

• Bachelor's degree in Business Administration, Accounting or Finance or related discipline or equivalent experience in a professional environment.
• 2+ years of experience of payroll preparation for a multi-location organization with domestic payrolls.
• Strong knowledge of payroll systems, ADP
• Knowledge of payroll tax laws, garnishments,
• Working knowledge of MS Office applications including Word, Excel, and Outlook.
• Ability to prioritize, be detail oriented, multi-task and have good organization skills.
• Keen focus on accuracy, timeliness, responsiveness and have a customer service approach.
• Good verbal and written communication skills.
• Ability to deal sensitively with confidential material

Working Conditions

• Indoor office environment.

Physical Requirements

• This role is regularly required to walk, climb stairs, sit, stand, talk, hear, and use hands and fingers to operate a computer and telephone.

At Imprivata, we have a top-notch work environment, developmental opportunities, a competitive total rewards package, and the desire to have fun. If you have the skills and qualifications as we have described above, we want to hear from you!
Imprivata provides equal employment opportunities, regardless of race, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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