Payroll & HRIS Administrator

POSITION 

We are looking for a Payroll & HRIS Administrator who will primarily be responsible for all day-to-day payroll activities, but they will also play a critical role in supporting the overall employee experience of GreenLighters. The Payroll Administrator will report to the Sr. Director People Success and will oversee the flawless delivery of the payroll process while managing the onboarding and offboarding of staff within our HRIS system (ADP Workforce Now).

MAJOR RESPONSIBILITIES 

• Administer the payroll of roughly 130 US and 3 international employees (Spain, Denmark and Switzerland) and produces all bi-weekly payroll cycles and other payrolls as needed. Compiles all information required to process the payroll; new hires, terminations, status changes, pay items and ensuring authorization and accuracy of data.
• Ensure the timely processing of federal, state, and local tax filings, payments, corrections, tax notices and oversees filing in new employment tax territories.
• Review and verify all aspects of any personal and employment changes are applied correctly, including but not limited to tax withholding rates, jurisdictions, and any time & labor assignment.
• Collaborate with the Finance Department on various reporting requirements and projects including preparing payroll entries.
• Liaise with ADP for payroll/benefits setup and year-end reporting.
• Collaborate with Benefits Administrator to ensure accurate benefit deductions and record keeping.
• Manages HRIS (ADP Workforce Now) data accuracy, test new setups, and review system updates and integrations affecting payroll and benefits. Help to identify opportunities to better utilize the HRIS and improve processes affecting HRIS data and functionality.
• Collaborate effectively with HR team members and Finance on payroll-related issues, ad-hoc projects, reporting, audits, and account reconciliations.
• Manage International payroll for Spain, Denmark and Switzerland, hire and terminate employees, manage entries of work hours and meal vouchers and other tasks assigned.
• Support the People team in HR generalist tasks as needed

PROFESSIONAL EXPERIENCE / QUALIFICATIONS 

• 2-5 years of payroll processing experience in a fast-paced environment
• Solid knowledge and experience with benefits, tax and payroll compliance, and regulations
• Prior experience utilizing ADP Workforce Now is required
• Experience with MS Office; PowerPoint and Excel for data analysis and reporting; experience reporting on data and metrics
• Bachelor’s degree preferred
• Experience in managing domestic and global payroll preferred. 

CRITICAL COMPETENCIES FOR SUCCESS 

• Strong attention to detail with exceptional organizational skills, ability to multi-task and prioritize responsibilities
• Ability to manage multiple projects and systems
• Knowledge of taxable and non-taxable earnings and expenses
• Excellent oral and written communication skills
• Exudes confidence, is naturally curious with a desire to learn, and possess high emotional intelligence 
• Strong analytical skills and critical thinking capability with exceptional attention to detail.
• Agile, flexible, and problem solver.
• Has a service mindset; understands HR is an enabling function.
• Assumes good intent and grants trust.
• Helps foster a collaborative and respectful work environment. 
• Demonstrates a deep level of care and commitment in everything they do.