Payroll Manager

About the Job

The Payroll Manager is responsible for overseeing payroll procedures, interpreting state-specific payroll policies and regulations, and managing the overall activities of payroll. The role liaises between employees, management, the People Team, and the third-party vendor for payroll to ensure all FMI employees are paid correctly and on time. The manager also reviews and approves payroll prepared by a third-party service provider for employees located outside the U.S. The manager is expected to collaborate closely with the People Team in pursuit of an exceptional employee experience.

Key Responsibilities

• Build upon existing payroll processes to further mitigate risk and create efficiencies.
• Build upon existing timekeeping processes to increase accuracy of timecards and ensure timely receipt of timecard information.
• Execute accurate and timely processing of bi-weekly exempt and non-exempt payroll using ADP Workforce Now.
• Manage payroll communications, including mass communications and interactions with employees of all levels and departments with detailed source information.
• Provide exceptional customer service to employees, including oversight of timely responses to employee inquiries to the Payroll team's shared inbox.
• Problem solve a higher complexity of payroll issues that are escalated from employees or direct reports.
• Supervise, train, and provide professional coaching and development to the Payroll Administrator(s), and complete all related hiring and transition management as needed.
• Drive process discipline within Payroll and with key stakeholders, including consistent enforcement of deadlines.
• Update and review employee and payroll records in ADP, including:
  • New hires and terminations;
  • Compensation changes;
  • Banking changes;
  • Tax changes;
  • Benefit deduction changes; and,
  • Any other miscellaneous changes.
• Coordinate with our 401(k) provider and facilitate timely deposits into participant accounts.
• Ensure appropriate treatment of employee compensation for employees on leaves of absence.
• Process the payroll and tax implications of equity awards.
• Assist with preparation for annual 401k audits.
• Assist in maintaining an effective internal control environment.
• Generate reports on an as needed basis, most frequently in collaboration with the People Team.
• Manage accurate vacation and sick leave accrual information as needed.
• Process accurate and timely year-end reports, such as employee W-2s.
• Administer accurate withholding status and maintain these records.
• Verify compliance with state and federal payroll compliance on a quarterly basis and maintain awareness of payroll-related regulations and changes.
• Other duties as assigned.

Qualifications

Basic Qualifications

• Bachelor's Degree in Accounting, Finance, Business or related discipline
• 5+ years of experience with Payroll, including 3+ years of management experience

Preferred Qualifications

• Master's of Business Administration, Human Resources Management or related discipline
• Certified Payroll Professional or similar certification
• Expertise with ADP Workforce Now and Reporting
• Knowledge of payroll-related state and federal law and regulations
• Advanced proficiency in Microsoft Excel
• Proficiency in Microsoft Word and Outlook
• Strong time management and organizational skills
• Strong problem-solving skills
• Excellent organizational and time management skills
• Demonstrated ability to be detail oriented with a history of highly accurate work
• Demonstrated ability to exercise sound judgment and use discretion
• Understanding of the importance of confidentiality as it pertains to sensitive employee and company information, and ability to maintain confidentiality
• Understanding of HIPAA and importance of privacy of patient data
• Commitment to FMI's values: passion, patients, innovation, collaboration

#LI-Hybrid