Payroll Manager

The Ritz-Carlton Yacht Collection is an exciting extension of the Ritz-Carlton brand - redefining ultra-luxury hospitality at sea. As a "Lady or Gentleman" of The Ritz-Carlton Yacht Collection your role will be to ensure that the "Gold Standards" of The Ritz-Carlton are delivered graciously and thoughtfully every day.

The Gold Standards are the foundation of The Ritz-Carlton. It is our philosophy and the standards which set us apart in our industry. This philosophy has earned The Ritz Carlton an enviable reputation as a global brand leader in instilling the very highest company values and culture across the organization. The Gold Standards are at the heart of that culture and consist of the following elements:

• The Credo
• Motto
• Three Steps of Service
• Service Values
• The 6th Diamond
• The Employee Promise

THE CREDO

The Ritz-Carlton is a place where the genuine care and comfort of our guests is our highest mission.

We pledge to provide the finest personal services and facilities for our guests who will always enjoy a warm, relaxed, yet refined ambience.

The Ritz-Carlton experience enlivens the senses, instills well-being, and fulfills even the unexpressed wishes and needs of our guests.

THE MOTTO

Service at The Ritz-Carlton Yacht Collection is an extension of The Ritz-Carlton motto - "We are Ladies and Gentlemen serving Ladies and Gentlemen."

This motto exemplifies the anticipatory service provided by all Ladies and Gentlemen.

The Ritz-Carlton Yacht Collection experience will be creating exceptional meaningful journeys that will redefine luxury at sea. With unparalleled hospitality that begins the second a guest reserves an experience, the Ladies and Gentlemen of the Ritz-Carlton Yacht Collection will deliver a level of service that has no equal, providing guests with gracious anticipated hospitality throughout every moment of their stay.

THREE STEPS OF SERVICE

1. A warm and sincere greeting. Use the guest's name.
2. Anticipation and fulfillment of each guest's needs.
3. Fond farewell. Give a warm good-bye and use the guest's name.

OUR SERVICE VALUES

1. I build strong relationships and create Ritz-Carlton guests for life.
2. I am always responsive to the expressed and unexpressed wishes and needs of our guests.
3. I am empowered to create unique, memorable and personal experiences for our guests.
4. I understand my role in achieving the Key Success Factors, embracing Community Footprints and creating The Ritz-Carlton Mystique.
5. I continuously seek opportunities to innovate and improve The Ritz-Carlton experience.
6. I own and immediately resolve guest problems.
7. I create a work environment of teamwork and lateral service so that the needs of our guests and each other are met.
8. I have the opportunity to continuously learn and grow.
9. I am involved in the planning of the work that affects me.
10. I am proud of my professional appearance, language and behavior.
11. I protect the privacy and security of our guests, my fellow employees and the company's confidential information and assets.
12. I am responsible for uncompromising levels of cleanliness and creating a safe and accident-free environment.

THE SIXTH DIAMOND

Mystique

Emotional Engagement

Function

THE EMPLOYEE PROMISE

At The Ritz-Carlton, our Ladies and Gentlemen are the most important resource in our service commitment to our guests.

By applying the principles of trust, honesty, respect, integrity and commitment, we nurture and maximize talent to the benefit of each individual and the company.

The Ritz-Carlton fosters a work environment where diversity is valued, quality of life is enhanced, individual aspirations are fulfilled, and the Ritz-Carlton Mystique is strengthened.

We invite you to explore The Ritz-Carlton Yacht Collection.

The Ritz-Carlton Yacht Collection seeks an experienced Payroll Manager.

Job Summary

The Payroll Manager is part of the Human Resources team and will manage the payroll function of multiple global business units operating in the US, Malta, Monaco, Italy and France, while collaborating within the HR function and across the Accounting and Treasury departments to ensure efficient and accurate payroll processing.

Essential Functions

This position carries out responsibilities in the following functional areas:

• Processing, balancing, computing, documenting, and reconciling payroll data within the respective payroll systems and outsourced payroll providers, working with the accounting team, as well as processing taxes and other deductions.
• Ensure compliance with applicable laws and payroll tax obligations.
• Reconcile payroll data with the accounting system including accruals, advances, benefits costs, bonuses, etc.
• Responsible for processing the payroll-related journal entries; the analysis and reconciliation of payroll liability accounts; and supporting month-end close activities
• Overseeing and reviewing payroll payments and account reconciliations.
• Ensuring records and processes comply with company and legal regulations.
• Coordinating within HR and Accounting to verify employee data and accounts.
• Maintaining accurate account balances and detailed records for auditing.
• Managing and resolving any issues related to payroll.
• Preparing reports and financial statements.
• Set up employee tax jurisdiction for multiple state and local tax.
• Set up payroll processes in new countries as we expand operations internationally.
• Respond to employee inquiries concerning payroll ensuring high customer satisfaction.
• Document and enhance payroll processes and procedures and manage internal controls.
• Ensure that all monthly, quarterly, and annual payroll tax filings are met; ensure all local statutory payroll and fringe benefit reporting requirements are met.
• Support various internal and external audits, domestic and international as needed.
• Lead significant systems and process changes in the payroll function. Support the HR team in the implementation of an HRIS system, including integration to US and international payroll systems.
• Coordinate payroll funding requests with Accounting/Treasury departments.
• Liaise with auditors and manage payroll tax audits.
• Management of administrative documentation, including employee payroll records, new hire payroll documentation, federal and state compliance.
• Collaborate with key partners throughout the organization to ensure accurate recording of all payroll input.
• Responsible for reconciling all year end forms and filings for all regions to ensure accurate entry of all compensation transactions (i.e. gifts, prizes, education assistance, equity, etc.).
• Effective, accurate and timely completion of all assigned month-end responsibilities such as reporting, master sheet expense reporting, payroll master sheet of summaries and flux analysis.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies for payroll.
• Performs other duties and supports the AVP, Human Resources with budgeting and reporting, as necessary.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Functions, duties, responsibilities, and activities may change at any time with or without notice.

Competency

Education: Bachelor's degree in Accounting, Finance, or Business Administration required.

Experience: Five plus years of previous experience in payroll processing or accounting. CPP, CPM accreditation is a plus. Global payroll experience a plus.

Skills:

• Highly analytical and excellent problem-solving skills with working knowledge of general payroll protocols, accounting principles and relevant legal regulations.
• Strong proficiency in Microsoft Office and payroll software, such as Ultipro, SAP Success Factors, or Workday.
• Have the technical knowledge and experience to be able to satisfactorily achieve the specific duties outlined above. Understand the accounting and tax implications from a payment level to the general ledger level.
• Prompt and courteous customer service to all employee levels.
• Strong analytical, research, problem solving and evaluative thinking skills.
• Well-developed sense of urgency and follow-through; able to meet tight deadlines.
• Ability to multitask and stay organized in a fast-paced environment.
• High-functioning, working knowledge of relevant payroll related standards, codes, GAAP, regulations and other related requirements.
• Excellent written and verbal communication skills.
• Meticulous attention to detail and organized.

Work Environment

Works in a hybrid/typical office environment with quiet-to-moderate noise generated by computer printer, fax machine and light traffic. Traveling may be required.

Physical Demands

Requires sitting, standing, walking, bending, and reaching. May require lifting or pushing up to 25 pounds. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, the telephone, and other office equipment.

Expected Hours of Work

The position is fulltime and frequently requires working additional time outside of normal business hours.