Payroll Manager US

McCain Foods

Payroll Manager US

Posted An Hour Ago

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Oakbrook Terrace IL USA

In-Office

98K-130K Annually

Senior level

Food • Retail • Agriculture • Manufacturing

At McCain Foods we know the importance that food plays in people's lives.

The Role

Lead end-to-end US payroll for ~4500 employees manage payroll team ensure accurate weekly/biweekly payroll processing compliance with tax/garnishment/benefit rules reconcile UKG Pro coordinate month-end and year-end reporting and partner with HR and Finance to improve processes.

Summary Generated by Built In

Position Title: Payroll Manager US
Position Type: Regular - Full-Time
Requisition ID: 43211
Responsible for the preparation and disbursement of payroll for approximately 4500 employees at McCain Foods USA Inc. As part of our Finance accounting organization this role is responsible for end - to - end payroll processing for all US employees. This role manages a diverse team comprised of payroll specialists and payroll analysts and is also responsible for continued improvement of processes and effective integration of activities with HR Finance and other stakeholders.
Ensures compliance of established payroll policies and procedures and incorporate procedural changes when necessary.
ESSENTIAL DUTIES & RESPONSIBILITIES:

Responsible for the integrity and processing of weekly/bi-weekly payroll cycles for the hourly and salaried employees.
Oversee salary bi-weekly payroll cycle and verify all updates including salary changes retro pay calculations etc. are accurate and reflected in the internal human resource/payroll system.
- Monitor and track employees that are enrolled in special pension plans including International Retirement Plan non-qualified excess contributions etc.
- Balance the salaried employee payroll registers to ensure taxable wages calculate properly and are accurately reflected on payroll checks.
- Coordinate month-end accrual process and year-end W-2 distribution to ensure all U.S. locations are functioning in a consistent manner.
Manage workflow to ensure all payroll transactions are processed accurately and timely
Audit and Reconcile payroll prior to transmission and validate confirmed reports
Understand proper tax treatment and processing requirements for wages and employer paid benefits
Ensure the proper garnishment calculations and compliance
Provide and document any necessary approvals prior to processing any off-cycle payments
Ensures the processing of accurate and timely year-end reporting
Work with accounting team to calculate and update any accruals for non-standard payments
Update and reconcile statements from UKG PRO
Develop ad hoc financial and operational reporting as needed
Monitors changes and remains current on legal regulatory or governmental requirements (e.g. wage and hour garnishments tax matters Pension and other benefit deductions)
Oversees the preparation of required reports or payments to government agencies pension provider or other organizations.
Oversees the payroll processing activities for the US payroll department which includes work allocation problem resolution and training
Manage train complete employee performance appraisals and handle all personnel issues for payroll staff. Control workflow to accomplish assigned tasks.
Responsible for proper filing of federal state and local payroll and company reports. Investigate inquiries from outside agencies as needed.
Key contact relating to policies procedures and troubleshooting for Benefits & Payroll personnel from all locations (hourly & salary).
Establish update and ensure compliance with federally mandated standards relating to benefit plans and deductions benefit rates and tax tables and limits on the human resource/payroll system.
Other projects/duties as assigned or needed.

SUPERVISORY RESPONSIBILITIES:

Payroll staff including exempt and non-exempt employees (3 direct reports).

MINIMUM QUALIFICATIONS:
Required Education Knowledge Skills & Abilities:

Bachelor's degree in finance/accounting or business or equivalent combination of training and experience. Knowledge of benefit policies practices and applicable laws required.
Knowledge of labor laws pertaining to payroll is required.
UKG Pro Payroll and UKG Workforce Management Timekeeping.
Strong analytical and decision-making skills and attention to detail.
Demonstrated effective interpersonal written and verbal communication skills.
Demonstrated ability to plan and coordinate multiple projects/work initiatives at one time adapt to changes and consistently meet deadlines.

Required Length & Type of Experience:

Minimum of 8 years experience calculating and processing in-house payroll
Minimum of 4 years supervisory experience.
Experience with federal state and city payroll taxes required.
Prior experience with HR/Payroll ERP time and general ledger systems required
Skilled in the use of Microsoft Office Suite including Word PowerPoint Excel and Outlook and willingness to experiment and work with new technologies
Excellent written and oral communication skills

Compensation Package : $97500.00 - $130000.00 . USD annually + Bonus eligibility
The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience skill set education and training and other organizational needs. This posting is for an existing vacancy.
Benefits: At McCain we're on a mission to create a winning culture that puts employee safety and well-being at the heart of what we do every day. We understand and appreciate that each person's needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: health coverage (medical dental vision prescription drug) retirement savings benefits and leave support including medical family and bereavement. Well-being programs include vacation and holidays company-supported volunteering time and mental health resources. Coverages are aligned with applicable law and can vary by work level location and nature of the role. Additional benefit detail available during the application process.
Your well-being matters to us and we're here to provide you with the necessary resources to support you in being your best self at work - and at home.
McCain Foods is an equal opportunity employer. As a global family-owned company we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity resilience and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race religion color national origin sex age veteran status disability or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms) please let us know and we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us you agree this will be handled in accordance with McCain's Global Privacy Policy and Global Employee Privacy Policy as applicable. McCain leverages AI in the hiring process though all final decisions are made by humans. You can understand our approach to AI and how your personal information is being handled here .
Job Family: Finance
Location(s): US - United States of America : Illinois : Oakbrook Terrace
Company: McCain Foods USA Inc.

Skills Required

Bachelor's degree in finance accounting business or equivalent experience
Knowledge of benefit policies practices and applicable laws
Knowledge of labor laws pertaining to payroll
Experience with UKG Pro Payroll
Experience with UKG Workforce Management timekeeping
Strong analytical and decision-making skills and attention to detail
Effective interpersonal written and verbal communication skills
Ability to plan and coordinate multiple projects adapt to changes and meet deadlines
Minimum of 8 years experience calculating and processing in-house payroll
Minimum of 4 years supervisory experience
Experience with federal state and city payroll taxes
Prior experience with HR/payroll ERP time and general ledger systems
Skilled in Microsoft Office Suite including Word PowerPoint Excel and Outlook

What the Team is Saying

McCain Foods Compensation & Benefits Highlights

Healthcare Strength—Core coverage includes medical dental vision mental‑health resources and an Employee Assistance Program with wellness programs and some onsite resources such as gyms and meditation spaces highlighted. These elements indicate robust health and wellbeing support across many roles especially office-based positions.
Retirement Support—U.S. materials indicate a 401(k) with company match alongside life and disability insurance and role‑dependent bonus eligibility. Together these components point to solid long‑term financial support.
Leave & Time Off Breadth—Paid holidays PTO bereavement leave and a paid volunteer day are promoted with additional parental adoption and fertility-related leave offerings. This breadth of time off and leave types suggests a well‑rounded package for many U.S. roles.

Learn more about McCain Foods's Compensation & Benefits →

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The Company

HQ: Florenceville-Bristol NB

20000 Employees

Year Founded: 1957

What We Do

The power it has to uplift and bring people Guided by our purpose - Celebrating real connections through delicious planet-friendly food - we believe that working together with our teams business and community partners will bring sustainable growth and positive change - today tomorrow and for generations to come. As a privately owned family company with over 60 years of experience a presence in over 160 countries and a global team of 22000 people our values and culture are at the heart of everything we do. Our product quality people and customer dedication help us achieve global sales in excess of CDN $10 billion. Through our investment and innovation we continue to be a global leader in prepared potato products including our famous French Fries and appetizers. We are passionate about supporting and developing our people-providing opportunities to grow and learn in their roles as well as building careers for the long term.

Why Work With Us

We are working to bring digital tools and data into our processes to drive efficiency automation and data-driven insights. From connecting our business enabling our supply chain supporting our customers to reinventing agriculture. So if you are a tech expert looking to join a company transforming technology think of McCain.