Payroll Specialist

General Purpose:

The Payroll Specialist Process all aspects of employee and partner payrolls for multiple offices in various states.

Essential Duties/Responsibilities:

• Prepare full-cycle bi-weekly and monthly payrolls for non-exempt and exempt employees via UKG
• Prepare monthly and quarterly partnership distributions via UltiPro/UKG and partner management system (Access database)
• Prepare month-end reporting for various departments and service providers
• Responsible for monthly, quarterly and annual federal, state and local employer tax returns for professional corporations
• Prepare and analyze annual compliance auditing
• Understand proper taxation of payroll transactions
• Monthly account reconciliations
• Reconcile payroll tax reports
• Resolve and respond to payroll-related questions
• Execute vendor feeds related to payroll processing
• Process correct garnishment calculations and compliance
• Prepare EFTs for payroll funding and payroll tax returns
• Review quarterly profit sharing and 401k match true-up calculations
• Respond to verifications of employment
• Maintain partner database including tracking sabbaticals
• Manage payroll activities for professional corporations of the firm
• Special projects as necessary

Competencies:

Job Knowledge & Technical Skill: Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.

Communication: Understands the importance of and demonstrates verbal, written, and non-verbal communications.

Team Player: Works within team and cross-functionally to meet required results.

Customer/Client Experience: Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.

Supervisory Duties (if applicable):

None.

Job Qualifications (Education, Experience and Certification):

• At least 5 - 7 years of payroll experience and Bachelor's Degree in related field; or 9-11 years of payroll experience and a High School diploma
• Maintain confidentiality and respect of sensitive information
• Great organizational skills and ability to prioritize, multitask and work independently to meet strict deadlines
• Working knowledge of payroll best practices
• Advanced Microsoft skills (Microsoft Excel, Access, Outlook and Word; imports).
• Strong knowledge of federal and state regulations
• Excellent customer service and response time
• Excellent verbal and written communication skills
• UKG experience strongly preferred
• Certified Payroll Professional preferred
• Law firm experience preferred

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Holland & Hart offers of employment take into consideration a candidate's education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. Colorado Salary Range - $30.00 - $50.00 per hour. A discretionary bonus may be available based upon performance.

The application window is anticipated to close on or after Wednesday, 05/01/2024.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.