Payroll Specialist

Title: Payroll Specialist
Location: Memphis, TN or Palo Alto, CA

SUMMARY:

xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity.

All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important.xAI is looking for a Payroll Specialist to ensure accurate and timely payroll processing for our growing organization. The ideal candidate will have a strong understanding of payroll processing systems, including Rippling or similar platforms, and will contribute to maintaining the highest standards of compliance and efficiency.

RESPONSIBILITIES:

Payroll Processing:

• Process payroll on time, ensuring all employee records are accurate and up to date.
• Manage and reconcile payroll data, including salary, deductions, and benefits.
• Handle payroll tax calculations, filings, and payments in compliance with local, state, and federal regulations.

System Management:

• Utilize Rippling or similar payroll processing systems to streamline payroll operations.
• Assist in the setup and configuration of payroll systems for new hires and terminations.
• Troubleshoot and resolve payroll-related issues, providing support to employees and managers.

Compliance & Reporting:

• Ensure payroll practices adhere to all legal requirements, including worker's compensation, unemployment insurance, and other statutory obligations.
• Prepare and submit payroll-related reports, including quarterly and annual filings.

Employee Support:

• Address employee inquiries regarding payroll, benefits, and deductions, fostering a positive work environment.
• Assist with the annual payroll calendar, including month-end and year-end processes.

Data Integrity:

• Implement checks and balances to ensure the accuracy of payroll data.
• Maintain confidentiality of all payroll and employee information.

QUALIFICATIONS:

• Bachelor's degree in Human Resources, Accounting, Business Administration, or relevant experience.
• Minimum of 3-5 years of experience in payroll processing.
• Strong experience with payroll processing systems, understanding their functionalities and best practices (Preferably Rippling)
• Strong knowledge of local, state, and federal payroll laws and regulations.
• High level of attention to detail, accuracy, and numerical proficiency.
• Proficient in GSuite or Microsoft Office, especially Excel.
• Excellent organizational, time management, and problem-solving skills.
• Ability to handle confidential information with discretion.
• Effective communication and interpersonal skills, with the ability to work collaboratively in a dynamic team environment.
• Certifications like Certified Payroll Professional (CPP) or similar are a plus (not required).

Additional Requirements:

• Position is subject to pre-employment drug and random drug and alcohol testing.
• Position is subject to pre-employment and annual post-employment background checks. 
• Available to work evenings or weekends if needed.