Payroll Specialist

For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. As the world’s largest RCO (Research Consulting Organization), ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs.

The Payroll Specialist is a key part of ProPharma's Accounting team and is responsible for supporting all F&A related facets of ProPharma's healthcare staffing services including weekly payroll, client billings, collections and cash application by maintaining accurate and complete accounting records. The Accounting Coordinator must be a team player and have strong organizational and accounting skills as outlined below.
Essential Functions:

• Navigate through various VMS platforms to export time and expenses.

• Weekly payroll processing for all contractors (travel nurses).

• Execute all billing functions and provide backup as needed.

• Review and analyze all time tracking and expenses; prepare reports for significant variances to budget and prior year.

• Analyze monthly / quarterly operating results to ensure maintenance of accurate accounting records.

• Respond to internal and client inquiries in a timely and professional manner.

• Support cash applications team with collections.

• Other duties as assigned.

• Oversee accounts receivable agings and collection activities for all consulting entities via strong communication and follow‐up skills.

• Cash application and PO tracking.

Necessary Skills and Abilities:

• General accounting knowledge

• Experience and knowledge of the GSA schedule pertaining to stipends and M&IE.

• Excellent computer skills; primarily with Microsoft Office

• Above average fluency with Microsoft Excel including advanced features such as pivot tables, vertical lookup commands, etc.

• Must have strong work ethic and professional attitude

• Ability and willingness to work hands‐on and independently

• Ability to multi‐task, prioritize workload, learn quickly, and maintain sensitivity to confidential projects

• Conscientious about timeliness of assignments and quality of work product

• Possesses exceptional written and verbal communication skills, including ability to articulate recommendations in a concise and timely manner

• Strong organization and time management skills

• Functions effectively as part of a team and ability to demonstrate leadership qualities amongst peers

Educational Requirements:

• Associate’s degree required, Bachelor’s degree preferred.

Experience Requirements:

• 3-5 years of related staffing payroll and billing experience.

• Experience working in a travel nurse industry is a strong plus.

• Experience with Workday ERP is a very strong plus.