Payroll Specialist

We’re Indeed Flex, a revolutionary app for temporary work empowering jobseekers with the fastest way to find work that fits their lifestyles.

Through our evolving technology, we’re putting work in the palm of people’s hands, enabling them to decide where, when, and how they work at the click of a button.

At the same time, we partner with employers to deliver access to high-quality workers - “Flexers”, as we call them - matched to their needs.

With the support of Indeed, the world’s #1 jobsite, Indeed Flex operates in full autonomy as we strive to transform the temporary staffing landscape by making access to work and jobseekers frictionless.

We’re expanding rapidly and recruiting the brightest, boldest talent to help us achieve our mission. Want to join our journey?

About the Role

The Payroll Specialist will support Payroll Operations to process and manage the company’s payroll. You will play a critical role in assisting with the calculation of wages based on hours worked, reconciling hours with billing statements and company records, and administering payments. You will utilize incredible attention to detail and technical skills to leverage payroll software with accuracy and efficiency. You are good with numbers, can be trusted with sensitive information, and bring a strong communication ability to interact with diverse, cross-functional teams to accomplish payroll tasks. You are ultimately responsible for delivering accurate, complete compensation to our employees in a timely manner.

Requirements

Responsibilities & Duties

• Collect, verify, and record employee’s hours worked from multiple sources -
• Calculate the appropriate totals incorporating overtime, deductions, bonuses, and any other ancillary adjustments
• Process and monitor garnishment orders
• Administer statements of payment to personnel electronically
• Ensure compliance with federal, state, and local laws, including remittance of payroll taxes
• Maintain a database of personnel information and accurate payroll records
• Conduct regular audits of payroll records to ensure continued accuracy
• Address employee concerns about incorrect payments, resolving outstanding discrepancies in a timely manner
• Provide regular reports and updates to department leads and managers regarding daily activities and issues
• Prepare and submit reports to relevant departments and stakeholders regarding payroll financials
• Support ongoing initiatives for process improvement, data security, data privacy, cybersecurity, and data protection
• This is not a remote role and will need to report to the Austin office Monday-Friday. The office is located in the Domain area.

Qualifications & Skills

• Minimum three (3) years of experience administering payroll with preference to those with a background in the Staffing, Consulting, or Staff Augmentation sectors
• Advance excel skills required
• High level of technical acumen to navigate a suite of software related to completing daily tasks including Payroll system, HRIS, Timekeeping system, Slack, Monday.com, Salesforce, Google WorkPlace / Microsoft Office, etc
• Expertise in multi-function, a multi-discipline organization with payroll compliance requirements for a remote, asynchronous, and irregular workforce
• Expertise in payroll administration, garnishments, benefits distribution, and related processes and compliance tasks
• Expertise in payroll recordkeeping requirements and data privacy/protection
• Highly attentive to details and able to recognize and correct discrepancies and errors
• Exceptional written and verbal communication skills to interact effectively with a diverse, distributed workforce and multiple stakeholders from various functions at all levels of the organization
• Exceptional organizational skills and the ability to manage multiple, competing priorities and complete routine tasks as well as large, complex projects in a timely manner

Benefits

Benefits

• $ 40K to 50K base
• Performance-based bonus
• Medical, Dental, Vision, and 401K
• Access to all Company & Employee Benefits
• 25 days PTO (prorated) + Birthday Day Off
• 8 Public Holidays
• Duvet days
• Laptop + WFH equipment
• Volunteer days
• STIPs (Short Term Incentive Plan)
• Regular team-building events

We're an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Where legally permitted, Indeed Flex requires all individuals attending or working out of Indeed Flex offices or visiting Indeed Flex clients to be fully vaccinated against COVID-19. For positions that can only be performed at an Indeed Flex office, candidates must be fully vaccinated against COVID-19 and present acceptable proof of vaccination by the date of hire as a condition of employment. For positions that require some in-office work or in-person client meetings, exceptions to these in-office or in-person job requirements may be made at the discretion of the business through June 2022, at which point full vaccination will be required. Indeed Flex will consider requests for reasonable accommodation as required under applicable law. To qualify as being fully vaccinated against COVID-19 there should have been a two week period after receiving the second dose (or any government recommended booster shot) in a 2-dose COVID-19 vaccine series, or a two week period after receiving a single-dose (or any government recommended booster shot) in a single dose COVID-19 vaccine.