Payroll Specialist

Position Type: Hybrid (4 days onsite –1 day remote –subject to change as needed) 
Location: Detroit, Michigan
Reports to: Accounting and FP&A Manager

About us

At Shinola, we make beautiful, enduring, handcrafted goods that are built to be lived in, worn out, and well loved. Our thoughtful craftsmanship, timeless design and spirited stories inspire our customers to live well, with confidence & joy—in a style that is uniquely their own! Because we are a growing and evolving company, each employee is a key stakeholder, making decisions every day that directly impact our overall vision and direction. At Shinola, you’ll have the opportunity to make a significant contribution at the start of what we believe will become an iconic American brand.  

Key Responsibilities

Payroll Processing

• Processes weekly and bi-weekly payroll for all Shinola and Bedrock employees, for weekly payroll submission by Wednesday at 2 p.m. EST, with the appropriate Finance and HR approvals, and is aligned with payroll budget files.

  • review new hire submissions for ADP additions
  • review change of status submissions for ADP updates
  • process terminations, including final pay, adhering to all state-specific final payment requirements
  • resolve payroll issues for employees and managers
  • review garnishment paperwork and process systematically

HSA & FSA Benefit Support

• Process HSA & FSA employee contributions for Shinola and Bedrock employees 
  • Weekly contribution processing in ADP and import to WEX
  • Update employee enrollment and contribution changes in ADP and WEX

Compliance: Payroll Taxes, Reporting, and Employment Law

• Apply for applicable state payroll taxes, unemployment insurance, and worker's compensation
• Submit applicable SIT, SUI, and WC quarterly reporting following state requirements
• Stay up to date on employment law and regulations such as min. wage, mandatory sick pay, and final pay regulations

ADP Reporting Support

• Utilize ADP reporting to ensure all employee new hire, change of status, and termination are completed accurately
• Prepare and analyze monthly payroll budget to actual reporting analyzing any deviations from budget

Qualifications

• 3-5 years in payroll data processing or HR analytical role
• 3-5 years working with a payroll processing system (ADP preferred)
• High School diploma
• Degree in Finance, Accounting, or Human Resources is a plus

Hard Skills 

• Microsoft PowerApps
• Excel proficiency
• Greenhouse - preferred
• ADP - preferred

Soft Skills

• Organization
• Time Management
• Problem Solving

Sampling of Total Rewards Program

• Paid Time-off: 
  • 15 Vacation days (accrued)
  • 10 Corporate holidays 
  • 2 Volunteer days
• Benefits:
  • Medical, dental & vision -click here to view our full package! 
  • 401k with company match 
  • Employee assistance program 
  • Pet Insurance
  • Merchandise discounts
  • Complimentary employee watch

• HR Phone Screening - 30 minutes via Microsoft Teams (camera off)
• Technical Interview with Hiring Manger  - 1 hour via Microsoft Teams (camera on)
• Take home assignment - 30minutes -2 hours of work
  • note: select positions may not require a case study assignment
• Final Interview with Panel - 1 hour via Microsoft Teams (camera on)

*The general hiring process can be found above, however Shinola reserves the right to change the process as needed. 

At Shinola, we're committed to growing and empowering an inclusive community within our company and industry. This is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences, and perspectives across our organization. Research shows that oftentimes women and other minority groups only apply to open roles if they meet 100% of the listed criteria. Shinola encourages everyone to apply for our available positions, even if they don't necessarily check every box on the job description.   
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned.
This job description does not constitute a contract of employment and Shinola may exercise its employment-at-will rights at any time.