Payroll Specialist

Position Summary: 
The Payroll Supervisor is responsible for ensuring accurate and timely processing of the company's payroll, tax registrations, and compliance reporting. This role requires meticulous attention to detail, strong organizational skills, and proficiency in payroll systems, particularly ADP. The Payroll Supervisor works closely with HR, Accounting, and external agencies to manage payroll-related functions, audits, employee verifications, and regulatory compliance. 

Key Responsibilities: 

1. Payroll Processing and Administration for multi-state bi-weekly pay.

• Process payroll as needed, including updating and maintaining payroll schedules in the ADP Payroll Dashboard. 

• Administer holiday schedules and time-off policies in accordance with company policy and legal requirements. 

• Ensure accurate and timely release of W-2 forms, 1095-C administration, and year-end payroll reviews. 

2. Compliance and Reporting 

• Conduct and submit yearly filings, including 5500 and PCORI, as well as monthly and yearly fee processing. 

• Manage state, local, and SUI tax registrations, as well as DOL and JFS reporting requirements. 

• Oversee EEOC and ACA reporting, ensuring alignment with regulatory requirements. 

3. Audits and Financial Reporting 

• Conduct weekly accounting reports 

• Participate in ADP audits, 401(k) audits, and Workers' Compensation (WC) audit processes, including excess compensation and liability reporting. 

• Ensure compliance with support orders, garnishments, and the company’s Boot Program. 

4. Employment Verifications and Record Maintenance 

• Handle verifications of employment and wage requests promptly and accurately. 

• Maintain employee records, including hire and termination records, and update payroll records accordingly. 

Qualifications: 

• Bachelor’s Degree in Accounting, Finance, Human Resources, or a related field preferred. 

• 3+ years of experience in payroll processing and administration. 

• ADP and Excel experience is required 

• Strong knowledge of federal and state payroll regulations, tax filings, and compliance requirements. 

• Excellent organizational, analytical, and communication skills.