Payroll Specialist

The Payroll Specialist at GuideStar Eldercare (GSE) plays a key role in the day-to-day operations of the Payroll Department.

The Payroll Specialist is responsible for bi-weekly Clinical and Admin payrolls. Professional individual will ensure pay is processed on time, accurately, and in compliance with government regulations. The Payroll Specialist works collaboratively with the Accounting Manager and the Finance team.

This position is located in Crown Point, IN

General Responsibilities:

• Prepare, review and process payroll, for individual divisions, for Admin and Clinical Staff
• Receive and process payroll change information from our Human Resource team
• Manage relationships with outside payroll administrators, payment service providers, and employees
• Maintain and ensure accuracy and consistency of payroll database and records including earnings, deductions, along with tax withholding setup and maintenance, audits, payroll reports. Processing all necessary corrections as needed
• Audit information for completeness and take appropriate action where needed
• Manage payroll compliance with all Federal, State, and Local Tax Agencies, all remittance, and year-end activities.
• Register with State and Local agencies as needed for new employees.
• Manage and remit employee benefits to outside servicers.
• Process bi-weekly payroll entries into Sage Intacct
• Assist the Accounting team with month-end close processes within a short time frame monthly; including but not limited to, monthly payroll and benefits provider invoice reconciliations
• Manage annual audits of defined benefit and 401(k) plans and preparation of Forms 5500
• Work with Accounting to provide audit support and special projects
• Keep up to date with any new payroll laws and regulations to ensure compliance
• Analyze workflow process and look for ways to optimize and improve processes; assist in development and implementation of new procedures and features to enhance the workflow of the department
• Document all payroll processes and maintain documentation for business continuity

Qualifications:

• 3+ years Payroll-related experience
• UKG Ready (Kronos) experience a plus
• Healthcare or service industry background (preferred)
• Experience with payroll and accounting software. UKG Ready (Kronos) and Sage Intacct preferred. 
• Trustworthy, efficient, and organized.
• Verbal and written communication skills
• Able to pass pre-employment checks, including background check, motor vehicle record review, credit report, and drug screening.
• Must have reliable transportation between home and office

This job description is not intended to be all-inclusive. The employee may be required to perform other duties as assigned by the Director of Human Resources, CHRO and Executive Leadership Team.

All GuideStar employees must be vaccinated against COVID-19 and flu. GuideStar follows all applicable laws; contact [email protected] for more information. 

WHAT MAKES US GREAT

GuideStar Eldercare is the national leader in neurobehavioral long-term care services, providing expert neuropsychiatric and dementia care services to nursing homes and memory care facilities. GuideStar Eldercare's mission is to enhance the quality of life for patients by easing their suffering while actively promoting their safety, functionality, and dignity.

We believe in bringing the highest level of clinical care to the long-term care population. GuideStar is led by CEO and Founder Dr. Steven L. Posar, alongside our clinical team of expert physicians, psychiatrists, gerontologists, neurologists, and psychologists, who work with our clinical staff to find the best possible outcomes for our shared patients. Our neurologically based model ensures proper diagnosis and treatment, which improves care outcomes for patients with dementia, neurocognitive impairments, and/or psychiatric conditions.

GuideStar is dedicated to rigorous clinical care protocols and exceptional documentation and communication, based on the most up-to-date research and practice. Our dedication is underscored by our own research and desire to educate the greater long-term care industry. Most recently, our research on antipsychotic reduction through neurologic protocols was published in JAMDA in September of 2023. Associations and publications our research has been featured in include: PALTC, McKnight’s, AAGP, OHCA, and AAIC.

GuideStar Eldercare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

GuideStar is committed to the full inclusion of all qualified individuals. As part of this commitment, GuideStar will ensure that persons with disabilities are provided reasonable accommodations. If you need accommodation please contact us at [email protected]