Payroll Specialist - Associate / Assistant Vice President

 Under the leadership of the Vice President, Global Payroll Lead, and alongside an awesome HR Operations team, this individual contributor position is an outstanding opportunity to gain experience in a global role that rewards versatility and a cheerful “can-do” spirit. 

 Responsibilities 

• Assist with US and Canada payrolls, or other locales as business requirements require. 

• Reconcile all changes that affect pay; Salary adjustments, location changes, leaves, and returns, bonuses and commissions, deductions, and one-time payments such as referral awards, relocation stipends, and severance payments. 

• Review and finalize timesheets for a small population of US non-exempt employees. 

• Manage other pay inputs such as garnishments and deduction corrections as needed. 

• Actively manage the day-to-day relationship with managed services payroll partners, including correspondence, ad-hoc requests, escalation, and troubleshooting. 

• Assist with reconciling and approving payrolls timely and accurately (in partnership with Corporate Finance). 

• Manage ongoing state employment tax requirements in partnership with our managed services partner. 

• Assist with global year-end processes executed by managed services partner staff to ensure all are accurate and timely. 

• Coordinate data for audit responses for periodic internal and external payroll audits and compliance reporting, including 401(k) and Workers Compensation. 

• Monitor a payroll email inbox and educate employees with clear, helpful responses. Be the initial point of contact for all payroll-related issues from employees. 

• Embrace the opportunity to gain experience with new software and improve key processes.  

 Qualifications 

• Bachelor’s degree in finance, accounting, or related field of study 

• Fundamental Payroll Certification (FPC) or similar APA designation strongly preferred 

• Proven experience as a Payroll Specialist or similar role managing multi-state payroll. Global experience a plus 

• In-depth knowledge of payroll processing, payroll taxes, and compliance requirements 

• Strong understanding of federal, state, and local payroll regulations and tax laws 

• Proficiency in using payroll software and related tools. Experience with automated payroll systems is highly desirable 

• Exceptional attention to detail, organizational skills, and accuracy in handling sensitive data 

• Excellent analytical, problem-solving, and critical-thinking skills 

• Strong communication skills, both verbal and written, with the ability to effectively communicate complex payroll concepts to employees and stakeholders 

• Able to maintain confidentiality and handle sensitive information with professionalism and integrity 

• Able to prioritize tasks and meet deadlines 

• Continuous learning mindset and willingness to adapt to evolving payroll practices and technologies 

• Experience with Ceridian Dayforce Payroll preferred, not required